New Officers for 2006-2007 ARMA Year

Chapter Election Results Announced

Susan Priebe of PEMCO Insurance will be the new President of the Greater Seattle Chapter of ARMA, International, effective July 1, 2006. She succeeds Roger Winters of King County, who served as President for four years. He will be the "Immediate Past President" and will serve on the Board of Directors for at least one year.

Taking on the newly created position of Vice President will be Tim Westhoff of the Sharebuilder Corporation. The Secretary for the chapter will be Barbara Buck of Sound Transit. The new Treasurer for the chapter will be Andrew SanAgustin of the Foster Pepper Shefelman law firm.

The newly-retitled position of Programs Director will be taken on by Andrea Bettger, who last year served as Secretary. Taking on the retitled job of Membership Director will be Nancy Yarges of The Boeing Company.

After serving for four years as "Immediate Past President," Dean Koga from the law firm of Stoel Rives will be leaving the Board of Directors. Also departing after several years of service as the chapter's Treasurer will be Cliff Moon of The File Box. Following several years as Vice President for Membership, Shelley Boogaard of the law firm of Riddell Williams will also depart the Board.

"We are excited to have four new people on our Board of Directors," said incoming President Priebe. "They are succeeding some outstanding people who gave ARMA a lot of hours and hard work over the past few years."

"The chapter is in good hands with Susan Priebe at the helm," said departing President Winters, "since she is well known for getting things done, and done well. I am looking forward to working with this new board, as a Past President."

A joint board meeting will be held on June 20th and the new officers take on their roles effective July 1, 2006 through June 30, 2007.

Grant Writing Workshop Presented by Seattle Area Archivists

Grant Writing Workshop
Hosted by Seattle Area Archivists
Tuesday, June 20 - 9:30-3:30
Seattle Public Library - Central Branch

This workshop is designed to provide an overview of the grant seeking process, with a focus on how individuals in the nonprofit and public sectors apply for grant funding. The course will enable participants to develop and apply their knowledge of such fundamentals as prospect research, cultivating relations with funding sources, needs statements, and program and evaluation design. Course activities include:

• A tour of the Seattle Public Library's Foundation Center CooperatingCollection of publications and directories that contain informationabout foundation, corporation and government grant opportunities.
  
• Hands-on training in how to use the Library's online and databaseresearch tools.
  
• Instruction in program planning and foundation relations and how theseskills fit with grant writing.
  

Instructor Hilary Loeb has worked in a variety of nonprofit settings asan administrator, trainer and consultant. She is an experienced grantwriter who has written successfully funded grant requests in K-12 andhigher education, community development, the humanities and domesticviolence for private, corporate and public funders. Loeb also hasreviewed grants for the U.S. Department of Education and providedtechnical assistance to nonprofit organizations throughout the Seattlearea as both a foundation program officer and a consultant. She is aformer board member of the Puget Sound Grantwriters' Association and is completing her dissertation at the University of Washington in educational policy.

Sign up to take advantage of this low-cost workshop! Cost is $50 perparticipant due at time of sign-up. A registration form is available onthe Seattle Area Archivists website.

Message from the Great NW Region Coordinator

Wrap-up and Celebration of Our Great Northwest ARMA Year

by Fran Blaylock, Great Northwest Region Coordinator

This 2005-2006 ARMA year has passed by much too fast! It has been a very busy and productive year. There has been much to reflect on and celebrate at all levels of ARMA. As the current year winds down, there is hardly time for a breather as the next year gears up. Many of the GNW Region chapters are already in the planning stages for transition meetings this summer.

I hope you will acknowledge the time and efforts of your current chapter’s Board of Directors. They have worked hard all year in their volunteer positions to serve you, your chapter, and your profession. Take time to celebrate your chapters’ many accomplishments, and especially your individual commitment to ARMA. I try to remind the leadership at the international level, that ARMA is only as good as the dedication, enthusiasm and commitment of its members to the profession and to their chapters. Your region leadership wants to thank you for making this an outstanding year!

This has been a learning year for me, in my new role as Region Coordinator. I could not have done it without such a terrific region team and the sharing of knowledge and new ideas from our chapters. Each chapter in the GNW Region is unique and has it’s own blend of success. Celebrate these successes as the year winds down and use the membership of your chapter and other local chapters to make next year even better!

Sue Lord, your Region Manger had the opportunity to sit in on one of the GNW Leadership Conference Committee meetings hosted by the Oregon Chapter of ARMA International www.oregonarma.org. The planning is going very well, under the guidance of the Oregon Chapter president, Jennifer Fouhy. If you have not received the brochure, you can locate it on the Oregon Chapter website. I am very excited about this event, which will be held June 23-24 in Portland, OR. The Leadership Conference is especially designed for chapter leaders, but general chapter members can find significance by attending, as well. The skills one will learn at the Conference will be valuable in our workplace as well as our daily life. It is also a great place to meet new ARMA friends and stay connected to the GNW Region.

If you are interested in making a reservation for this event, please do not hesitate to contact me at fblaylock@ICOS.com or Sue Lord at slord@vjglaw.com.

Chapter Presidents, remember that the region has committed to help either you or your representative to attend the conference. Please go to the GNW Region Website to learn more about applying for a comp registration. ARMA International is gearing up for its 51st annual ARMA Conference held in San Antonio, TX, October 22-25 at the Henry B. Gonzalez Convention Center. The Marriott Riverwalk and Rivercenter Hotels will be the headquarters hotel this year. Other hotels will be the Hilton, Hyatt Regency, and Menger Hotel. More information about the conference will be posted on the ARMA International website with registration and full session information available around June 1, 2006. As in years past, our Region will be announcing a no-host luncheon get-together during the Conference. So, if you plan to attend the Conference, please keep your eyes open for information about that gathering.

Again, I want to thank you for the efforts and contributions you have made to your local chapter, ARMA, and the profession. Think ahead to how your chapter and your region leadership can help you as a RIM professional both at work and individually. Your chapter is only as strong as your willingness as a member to contribute your ideas and share your knowledge with others. I wish you a safe and relaxing summer!

Fran Blaylock
GNW Region Coordinator

Columbia Basin Chapter - Spring Seminar

Columbia Basin Chapter in Tri-Cities to Hold Spring Seminar

The following information is from the brochure sent out from the Columbia Basin chapter of ARMA International.

May 25th at the Clarion Hotel – George Washington Way, Richland Washington.

Track One
Morning Session – Legal Issues in Records Management
Afternoon Session – Legislation and Case Law – New
Developments with Records Management Consequences
Presenter – Rae Cogar, J.D.
Cohasset Associates and RIM Consultant
Buffalo, NY

Track Two
Morning Session – RIM 101 – The Basics and Resources for Advanced Study
This will be a participatory workshop covering all the elements of a comprehensive
records and information management program.
Presenter – Patricia Holmquist, CRM
King County Government, Seattle, WA
Afternoon Session – The Pipes in the Records Room Burst!! Now What Do I Do?
Presenters – Jeff Jackson and Bob Farace
Munters Moisture Control
Orange County, CA and Hillsboro, OR
For further information contact Bill McCaffrey, CRM, at: billmccaffrey@yahoo.com or 206-719-1515.

Full seminar registration is $110.00, including breakfast buffet and lunch.
Half day registration is $55.00, including breakfast buffet.

To register send a check payable to:
Columbia Basin Chapter - ARMA
P.O. Box 397
Richland, WA 99352-0397

Participants may attend whichever sessions they choose.
Name ___________________________________________
Company/Agency__________________________________
Complete Address__________________________________
___________________________________
Payment Included $___________

For further information contact Bill McCaffrey, CRM, at: billmccaffrey@yahoo.com or 206-719-1515.

Electronic Records Management Certification, June 19-23, Seattle, WA

The following training opportunities have come to our attention:

ERM Practitioner June 19 and 20, 2006
2 day training class
The ERM Practitioner Certificate Program covers the main concepts ofERM, such classification scheme, controls & security, retention & disposal and metadata.

ERM Specialist June 21 and 22, 2006
2 day training class
The ERM Specialist Certificate Program covers global best practices to implement ERM, such as project planning, defining business requirements, developing the business case and implementation plan including change management.

ERM Master June 19 to 23, 2006
5 day training class
The ERM Master Certificate Program comprises main elements from the above workshop and certificate programs in addition to case study exercise. The course provides complete coverage of records management in the electronic environment for professional working in both the public and private sector.

For More information and to register: http://www.imergeconsult.com/ermworkshops.html

Contact Information: aiimerm@imergeconsult.com or 815-398-0492

AIIM & ARMA BEC May 9th Joint Meeting

AIIM Northwest Announcement of May 9th Meeting Details



















Flyer

Region Leadership Conference Is Coming!

LEADERSHIP CONFERENCE IN PORTLAND, OREGON

The Oregon Chapter of ARMA International will host the 2006 Great Northwest Region Leadership Conference on June 23-24, 2006. The notice below provides details, which are also available at www.OregonARMA.org.

This conference is for chapter leaders and also for those who are interested in learning more about the organization and the opportunities for leadership and participation in our activities.

Bellevue/Eastside ARMA & AIIM - May 9 Joint Meeting

A Joint Meeting for Bellevue/Eastside Chapter with AIIM

Tuesday, May 9, 2006: Registration at 5:30 - Dinner begins at 6:00 p.m.

Speaker: Roger Winters, Program and Project Manager and Continuing Legal Education (CLE) Coordinator, King County Department of Judicial Administration

Topic: "Emerging Document Management Practices in the Judicial Environment"
Since 1999, Roger has worked with a group composed of court leaders, technologists, vendors, and academics, to develop standards for future electronic court records. He will describe the all-electronic court document and discuss how its use of XML (eXtensible Markup Language) technology opens the door to increased automation of data processing and brings other innovations in how documents can be used in judicial and other legal processes.

For more details about the event: http://www.armabellevue.org/events.htm

Message from GNW Region Manager, Sue Lord

Looking Ahead...

I am looking forward to meeting many ARMA members at the upcoming Great Northwest Region of ARMA Leadership Conference. It will be held June 23-24 in Portland, Oregon. The Leadership Conference is not just for chapter board members! I am convinced that general chapter members can find significance by attending, as well. The leadership and management skills one will learn at the Conference can also be valuable in our workplace as well as our daily life. And, you will have the opportunity to meet other records professionals from all over our region and from ARMA International. The conference has also proven to be a lot of fun! The Oregon Chapter’s Conference Committee has been working diligently to put together a great event. Watch for more information in the future. Oh, and bring your dancing shoes!

ARMA International is gearing up for its 51st Annual International Conference and Expo to be held in San Antonio, TX on October 22-25, 2006. It is not too early to begin planning to attend! Watch for more information after June1 on ARMA’s website (arma.org).

I would like to thank you for the efforts and contributions you have made to your local chapter, ARMA and the profession. I wish you a terrific Spring! (Aren’t you glad it is finally here!)

Very truly yours,

Susan M. Lord, Manager
Great NW Region of ARMA

Columbia Basin ARMA - Seminar Announced

IT’S COMING SOON TO THE TRI-CITIES!

The Association of Records Managers and Administrators
Columbia Basin Chapter’s

SPRING SEMINAR

Rae Cogar, J.D.
Cohasset Associate and RIM Consultant
Buffalo, N.Y.

Legal Issues in Records Management
A presentation made at the 2005 ARMA International Conference in Chicago.

Legislation and Case Law -
New Developments with Records Management Consequences
Coming straight to us from the 2006 National Conference on Managing Electronic Records (MER) Rae will bring the very latest in legal interpretation of the April 13th ruling of the U.S. Supreme Court concerning the discovery of “electronically stored information” due to go into effect on December 1, 2006.

Patricia Holmquist, CRM
Archives and Records Management
King County Government, Seattle WA.

RIM 101 - The Basics and Resources for Advanced Study
This will be a participatory workshop using real-life examples covering all the elements of a comprehensive records and information management program.

Jeff Jackson and Bob Farace
Munters Moisture Control
Orange County, CA. and Hillsboro, OR.

The Pipes in the Records Room Burst! Now What do I do?
Come and learn what two experts certified in water damage restoration recommend.

May 25th, 9 to 4, Clarion Hotel & Conference Center, Richland
$110 Full Registration, including breakfast buffet and lunch
Checks to: Columbia Basin Chapter - ARMA
P.O. Box 397, Richland, WA 99352

Picture This – Digital Photos and Records Management

----------------------------------------------------------------

The National Archives, University of Washington, and City of Seattle (along with local government agencies in Oregon) have joined together to offer an educational opportunity to Records Managers and Archivists in the Northwest region. A flyer has been published that contains the following details:

Picture This – Digital Photos and Records Management
May 2, 2006 Portland, Oregon
May 4, 2006 Seattle, Washington

Speakers:

Bill Greathouse
National Archives and Records Administration

John Bolcer
University of Washington – Special Collections

Julie Viggiano
City of Seattle Municipal Archives

Time and Location:

May 2nd – Portland, Oregon
2 pm to 4 pm
Multnomah County Central Library -
US Bank Room
Directions and address at http://www.multcolib.org/agcy/cen.html

May 4th – Seattle, Washington
10 am to 12 pm
Museum of History and Industry
Directions and address at:
http://www.blogger.com/www.seattlehistory.org/visit_map.cfm

Cost: FREE

To register contact:

Jennifer Winkler
Telephone: (206) 684-8154
Email: CRMP@seattle.gov
PLEASE REGISTER BY APRIL 25th

Is your office entering the digital age?

Records Managers and Archivists face a number of challenges in today’s rapidly growing digital world. One of these challenges is the sheer number of photos that are taken by employees on digital cameras. The days of a central photographer are diminishing as digital cameras are becoming less expensive and easy to use. Digital photos have all the traditional problems associated with film produced photos (labeling, etc.), but are also subject to the same difficulties we face in dealing with any electronic record. Our speakers will discuss the various aspects of collecting, identifying and managing these unique records.

The absence of textual information (metadata) associated with the photograph, the propensity to create many more photographs than are used to document the subject, software obsolescence and compatibility, the relatively large size of the digital files, and records retention are all issues. Bill Greathouse will discuss these challenges and provide some best practices as solutions, drawing upon his 20 years of experience as a records manager.

Digital institutional repositories employ open-source software to acquire, manage, and ideally, preserve digital files of all sorts. John Bolcer, the University Archivist for the University of Washington, will demonstrate the open-source, web-based repository system called DSpace which the UW Libraries are using to manage digital objects in their collections. Issues to be addressed will include system implementation, requirements and challenges, reference capabilities, and preservation management.

Julie Viggiano, Assistant City Archivist for Visual Resources at the Seattle Municipal Archives, will be speaking about the new Visual Documentation Services program at the City of Seattle. As the Program Manager, Julie will present a case study about managing City-wide digital image files and making them accessible to the public. The discussion will include the importance of managing digital images, how the SMA is approaching the issue and where she hopes the program will go in the future.

Hosted by:

City of Seattle - City Clerk's Office
National Archives and Records Administration - Pacific Alaska Region
University of Washington - Records Management Services
City of Portland - City Auditor Office
Multnomah County - Records Services

Electronic Records Management Certification April 17-18

Electronic Records Management Certification will be held in Seattle on April 17 and 18 at the Best Western Executive Inn, 200 Taylor Ave N, Seattle Washington.

Emails, documents, spreadsheets, instant messages, faxes, reports, case notes, images, web pages, voice mails, contracts, presentations... whether your organization is large or small, there's no escaping the barrage of electronic information.

Records - electronic or analogue - document an organization's decisions and actions and thus represent an organization's "corporate memory." Managing these records requires the cooperation and coordination of people as well as technical and non-technical systems. The requirements of records management aren't new. What is new is the impact of an ever increasing volume of electronic documents that must now be included for records management to have relevance and legitimacy. Properly managed, records are strategic assets. Improperly managed, they can become liabilities.

What is ERM certification?
The Electronic Records Management (ERM) Certificate Program is designed from global best practices among our 50,000 members. The program explores records management in relation to the business needs of all types of organizations, both in the public and private sector, embracing all records, but with a particular emphasis on electronic records.

• Learn global best practices for planning and implementing ERM
• Discover real world solutions and best practices for the challenges you face
• Learn from experts in the field who are able to answer your questions and address your comments
• Position yourself to be tomorrow's leader by enhancing your business and professional skills

Cost:
AIIM Members: $1050
Non-AIIM Members: $1160

Register: AIIM ERM Certification

Contact Information:
aiimerm@imergeconsult.com or 815-398-0492

Great Northwest Leadership Conference

Join us for the ...
2006 Great Northwest Region of ARMA Leadership Conference
Friday & Saturday, June 23-24, 2006
Paramount Hotel, Portland, OR
Hosted by the Oregon Chapter of ARMA

The Leadership Conference is especially designed for chapter leaders or the member who is considering a chapter leadership role. However, all chapter members are welcome to attend as ARMA governance - both at the International and chapter levels - and leadership training will be the featured topics.

More information in the coming weeks.

Sue Lord, Great Northwest Region Manager
March 22, 2006

Message from Sue Lord, March 2006

Dear ARMA friends,

Please join me in congratulating Roger Winters and the Greater Seattle Chapter of ARMA for hosting the most excellent 2006 Great NW Region Conference held recently in Seattle, WA. There were a total of approximately 165 people at the conference including attendees, speakers, and vendors. One vendor, Tim from Stellent, told me it was the best organized event that he had ever been involved in! Orchids to Conference Chairs Susan Priebe and Jennifer Winkler!

The Conference was a wonderful educational experience and was attended by Records Managers from all over our Region. We even had one attendee from California, and another from Canada! It was a GREAT event! The next GNW Region Conference will be held in the Spring of 2008 in Portland and will be hosted by the Oregon Chapter of ARMA.

Spring has sprung and that means it is time for our chapters to begin the nomination and election process in planning for the next “chapter year”. ARMA is a volunteer-based organization and your chapter needs you! I want you to seriously consider how you can help your chapter as a volunteer. How much time can you donate to your chapter and our profession? Can you donate one hour per month? If so, perhaps you can write a monthly article for your chapter publication or serve on a chapter committee. Can you give an hour or two per week? Maybe you can be a member of your chapter’s Program committee or serve on your chapter’s board of directors.

The benefits of volunteering are many! You will expand your network of colleagues and friends and you will gain interpersonal, leadership, and professional skills (Heck, I didn’t know a thing about Publisher until I began writing my chapter’s newsletter!). As BOD members you will have experiences and develop skills that can be beneficial in running a small business. All of which, by the way, are skills that are also transferable to the workplace and home. Whatever time and effort you give, it will come back and benefit you in many, many ways!

Cheryl Pedersen, CRM, President of ARMA International said, “Volunteering also provides the opportunity and ability to influence the profession in a very positive way and to make a difference for the future of the profession and the new individuals coming into it.”

So, during the next month or two, I hope you will say “Yes” when nominated for a chapter Board position or speak up and put your own name in for a chapter committee. How much time can you volunteer? What skills can you bring to your chapter, and what skills can you develop in return? How can you help?

Very truly yours,
Susan M. Lord, Manager
Great NW Region of ARMA

Puget Sound Chapter to Meet April 12

"Washington State’s Public Records Act”

• April 2006 Chapter Meeting
  Puget Sound Chapter of ARMA International
  Wednesday, April 12, 2006
  La Quinta Inn, Tacoma, Washington
  
  PLEASE NOTE new meeting time below:
  Registration/Social: 5:30 - 6:00 pm
  Dinner: 6:00 – 6:45 pm
  Business Meeting: 6:45 - 7:00 pm
  Program: 7:00 - 8:00 pm
  
  Dinner: $20.00 (if reserved by 04/07/06)
  $23.00 (if reserved after 04/07/06)
  
  Dinner Menu
  Caesar Salad
  Chicken Parmesan
  Roasted Red Potatoes; Vegetable Medley
  Rolls & Butter
  Frosted Brownie/Ice Cream
  Coffee & Iced Tea
  
  ALTERNATE – Chef’s Salad w/Cup of Soup
  
  "Washington State’s Public Records Act”
  
  Program: Join us at the April program where our guest speaker will provide an update on the 2005 amendments to the Public Records Act and an analysis of the Attorney General's 2006 Model Rules on Public Records.
  
  Speaker: Greg Overstreet is Rob McKenna’s Special Assistant Attorney General for Government Accountability. He coordinates Public Records Act and other open-government policy, legislation, and training. Greg serves as an “ombudsman” to the public to resolve open-government issues with state agencies and, when appropriate, local governments. He also assists state agencies with PRA advice and, on occasion, litigation. He drafted the Attorney General’s 2006 Model Rules on Public Records and spearheaded the effort to pass the 2005 amendments to the PRA.
  
  Greg joined the AG’s Office in January, 2005. Prior to that, he was an attorney in the Olympia office of the Seattle-based law firm of Perkins Coie where he practiced PRA and regulatory litigation. In private practice, Greg represented mostly business-community trade associations but also represented the Senate and House of Representatives on specific matters. He is the Editor-in-Chief of the Washington State Bar Association’s forthcoming 22-chapter Public Records Act Deskbook, which is scheduled for publication in September, 2006. Greg graduated from the University of Puget Sound School of Law. While at UPS, he served as an editor of the Harvard Journal of Law and Public Policy. He earned an undergraduate degree in Russian and East European Studies from the University of Washington. Greg is a native of Mt. Vernon, Washington.
  
  Make your reservations in several ways: Call Shirley Hines at: 253-653-9088, e-mail Shirley at shirley.a.hines@boeing.com, or register on-line at pugetsoundarma.org.
  Registration Deadline: Friday, April 7, 2006. “No-Shows” will be billed.
  

Seattle Area Archivists Meet March 9th

Seattle Area Archivists Meeting March 9, 2-4 p.m.

Location: University of Washington, Suzzalo Library Basement, Room B69

Speaker: Nicolette Bromberg

Topic: Washington Film Preservation Project

Learn about a consortium of institutions with a common goal of caring for film collections. Learn about film preservation and film holdings of nearby institutions. Leave more excited about YOUR film holdings and more comfortable handling film!

Directions: Go to the lobby of the Allen Library North where the information desk is located. You will see crows hanging from the ceiling. Take the elevator in that lobby to the basement. When you get off the elevator, turn to your right. The classroom is the first door on your right.

--Information provided to Greater Seattle ARMA by Lisa Sanders [lisa.sanders@lakesideschool.org]

Seattle Area Archivists Winter Meeting

Seattle Area Archivists Winter Meeting
Date: Thursday, March 9 - 2:00-4:00
Location: University of Washington, Suzzallo Library Basement, Room B69

Topic: The Washington Film Preservation Project will be the feature of the winter Seattle Area Archivists meeting. Nicolette Bromberg will talk about a
consortium of institutions with a common goal of caring for film collections. She will speak about film preservation, goals of the consortium, and holdings of participating institutions. If you come you will leave feeling more excited about your film holdings and more comfortable handling film!

Directions: University of Washington, Suzzallo Library Room B69. Go to the lobby of the Allen Library North where the information desk is located. You will see crows hanging from the ceiling. Take the elevator in that lobby to the basement. When you get off the elevator, turn to your right. The classroom is the first door on your right.

Message from Great Northwest Region Coordinator

Resilience, the Stepping Stone to a stronger ARMA and RIM Profession

Resilience is the ability to recover rapidly in the face of change. I heard this word recently and thought about the multitude of changes our association and the RIM profession has weathered from inception to our current state. As with any other change, it is either embraced or looked on with fear and trepidation. How do we both as RIM professionals and within our chapters and region, retain our resilience, look to the future proactively, and be a leader within the industry?

Your chapter and each of you as a RIM professional have the opportunity to prove how resilience is a stepping stone and can build a stronger force within our association and especially the RIM profession.

How do we as a region, and also individually in our chapters build this resilience and stay one step ahead of all the changes we continually face each day? I remember one scene in the “Wizard of Oz”, when Dorothy asks the Wizard how she will get back home. The answer was already within her reach, she just needed to believe. Just as Dorothy, we need to believe in our abilities and support our chapters to build resilience and widen our opportunities to grow.

I am continually amazed at the level of professionalism and true commitment to RIM within our region and our association. This, in itself, is an attribute to our profession. What elements can help us gain resilience? We already do many things to help this endeavor. One of the most important ways is to keep the lines of communication open within our chapters and provide networking opportunities to all members, not just those that show up to monthly meetings and seminars. It is our responsibility to share our knowledge and experience with each other and show pride in our unique skill sets. I know I always search for new and exciting developments within RIM. Education is the key to staying resilient and prepared to take on any challenge.

Another way to stay resilient within RIM is to collaborate with other professions and functional areas that share a common ground. One prime example is to form a partnership with IS/IT and build a communication channel and level of understanding to address current issues in the management of records and information. Just a simple agreement as to core RIM and IT terms can go a long way to bridging the communication gap! Finally, resilience is the ability to think outside the box and step above an issue to look at the global implications.

In summary, each of us as RIM professionals have the ability to build resilience into our
RIM programs and individual tool kits to meet the needs of the future. ARMA provides both networking and educational opportunities that will help you as an ARMA member stay resilient and build a strong RIM program that will weather the challenges we face both today and in the future.

Fran Blaylock
Great Northwest Region Coordinator

New Chapter Pin to Debut at Conference

Region Conference Registrants to Receive New Chapter Emblem

The Board of Directors of the Greater Seattle Chapter of ARMA International, host chapter for the Great Northwest Region Conference, have announced that attendees at the conference will be given the chapter's new pin with an exciting new design. The pin will be introduced either at the opening reception at the Space Needle on Sunday, March 12, 2006, or at the beginning of the conference at 9 a.m. on Monday, March 13.

Chapter pins are highly prized items for trading and collecting among many who attend the ARMA International Conference each fall. Most designs feature local landmarks, state shapes, or area characteristics. The Portland, Oregon Chapter, for example, designed its pin in the shape of a raindrop. Seattle's current pin features Mt. Rainier and the Space Needle.

"Many chapters have been seduced by the electronic appeal of the flashing light. When walking through the International Conference vendor area, some have found the blinking very distracting," said chapter president Roger Winters. "Nancy Yarges, a chapter member with The Boeing Company, took on this project and presented the board with an exciting design with no batteries, flashing, or moving parts; it was a design we couldn't refuse."

The design is being kept secret until its unveiling at the Region Conference. While conference participants will each be given a pin, it will be for sale thereafter at a price yet to be announced.

Bellevue ARMA/AIIM Meet February 14, 2006

Healy to Speak about "Moving City Hall" at Annual Joint BEC/AIIM Meeting

Date: Tuesday February 14, 2006 in Bellevue

Topic: "Moving City Hall"Speaker: Donna Healy

Points covered in the presentation will include:
- Maximizing Use of Records Management Software Program
- Inventory Management
- Enterprise Wide Retention Schedules
- Managing Record Destruction Processes
- Installing High Density Storage Unit
- Implementing Electronic Content Management

Donna is a native of Washington state, and graduated from the University of Washington Records ManagementProgram in 1992. Her work history in records management is as follows: Shannon & Wilson(Seattle): Records / Library Assistant MetLife Capital(Bellevue): Records Supervisor Harbor Properties(Seattle): Records and Office Manager City of Bellevue (Bellevue): Public Records Analyst

IN SUMMARY
Date: Tuesday, February 14, 2006
Place: Bellevue Coast Hotel
625 116th Ave NE
Bellevue, WA
Time: 5:30-6:00 Registration
6:00-7:00 Dinner
7:00-8:00 Program
Cost:
With dinner:
ARMA Member $25.00
Non-member $38.00
Presentation only:
ARMA Member $10.00
Non-member $13.00

Reservations: register via www.armabellevue.org by Wednesday February 8th.

Puget Sound ARMA Chapter's February Program

Seattle's Taking February Off - Preparing for the March 13-15 Region Conference

You can still attend a great chapter meeting and learn a lot!

February 2006 Chapter Meeting
Puget Sound Chapter of ARMA International
Wednesday, February 8, 2006
La Quinta Inn, Tacoma, Washington

PLEASE NOTE new meeting time below:
Registration/Social: 5:30 - 6:00 pm
Dinner: 6:00 – 6:45 pm
Business Meeting: 6:45 - 7:00 pm
Program: 7:00 - 8:00 pm

Dinner: $20.00 (if reserved by 02/03/06)
$23.00 (if reserved after 02/03/06)


"Forms Management - Developing and Growing a Forms Program"

You have lots of forms in your company - too many in your opinion. Who's creating them? How much are we spending on them? Is anyone controlling them? Is there a connection between forms and records?

These are just a few of the questions you may be asking if you're considering how to manage the forms in your company.

Program: Tom Shull, will discuss how to get your arms around the problem and develop solutions. Managing forms can be a daunting challenge. Where do you start? What do you really focus on? Tom will share his experience in developing and maintaining programs for two large corporations. He will cover topics such as the basic components of a program, getting support for your efforts, using standards to promote efficient forms, managing paper and electronic forms, metrics and other important considerations.

Speaker: Tom Shull is the Forms and Records Manager for Weyerhaeuser Company, based in Federal Way, WA. He is responsible for the Forms Management and Records Management departments. Forms Management includes the development and procurement of both paper and electronic forms at Weyerhaeuser. He has over 25 years experience in the forms industry. Tom is a Certified Forms Consultant and a past President of the Northwest Washington chapter of the Business Forms Management Association, and an active member of the Puget Sound Chapter of ARMA.

Make your reservations in several ways: Call Shirley Hines at: 253-653-9088, e-mail Shirley at shirley.a.hines@boeing.com, or register on-line at www.pugetsoundarma.org.

Registration Deadline: Friday, February 3, 2006. “No-Shows” will be billed.

AIIM Northwest: January Meeting

AIIM Northwest Presents: Discover Microsoft's New ECM Capabilities in the Next Wave of MS-OFFICE!

Date: Thursday, January 19, 2006
Time: 5:30 pm
Location:
Swedish Cultural Club
1920 Dexter Avenue
Seattle, Washington 98109

Join AIIM Northwest to learn about the new features coming in Office 12 which will directly enhance the way you work. Explore the latest features in the Microsoft Content Management Architecture from a key Redmond software company. Chris Barnard of Microsoft will walk us through a number of new capabilities, including:

Collaboration: Integrated Workflow
Content Management: Records Management Features and Document Auditing
Search: Enhanced Search Capabilities
Portal: Collaboration using SharePoint Services

Register on-line at: http://www.aiim.org/northwest
or
Contact Lisa Goldsworthy via email or phone:
425-388-3713 or lisa.goldsworthy@co.snohomish.wa.us

REGISTRATION: (includes dinner)
Members: $25.00
Non-Members: $35.00
Electronic credit card payments (AMEX, VISA, or MasterCard) are accepted in advance of the event via notification to Lisa Goldsworthy.

Note: Once reserved, cancellations must be received by 5:00 PM, Tuesday, January 17th. No shows will be billed.
AIIM Northwest
P O Box 3651
Seattle, WA 98124

Useful Links for Records Management Professionals

With Special Thanks to Columbia Basin Chapter!


Regina Stevens, editor of Sandscript, the Columbia Basin Chapter's Newsletter, just forwarded an electronic copy to me and the other chapters in the Great Northwest Region. (Click on Regina's name--above--and ask her for a copy, if you would like to see it!)


All in all, they've a fine newsletter there. However, this item stood out to me and I pass it along for the GENERAL GOOD:

Links of Interest:

http://www.aiim.org/
http://www.icrm.org/
http://www.archives.gov/
http://www.nirma.org/index.htm
http://www.nagara.org/index.html
http://www.secstate.wa.gov/archives/
http://www.cohasset.com/
http://nationalrecordscenters.com/
http://jitc.fhu.disa.mil/recmgt/
http://infomgmt.homestead.com/
http://www.cvtc.edu/programs/rim.htm
http://www.mybestdocs.com/
http://listserv.albany.edu:8080/archives/erecs-l.html
http://www.arma.org

Don't forget - we've got links to all of the other chapters in the Great Northwest Region of ARMA International - over there, on the right and near the top!

IF THERE IS A RESOURCE OR INTERESTING WEB SITE YOU'D LIKE US TO POST HERE IN THE CHAPTER'S BLOG, CLICK ON MY NAME --> ROGER WINTERS <-- AND SEND ME AN E-MAIL WITH THE INFORMATION YOU HAVE AND THE SUGGESTION WE ADD THE ITEM TO THE BLOG!

Keeping on Track in Century 21 -- the 2006 Great Northwest Region Conference -- is bearing down on us. March 12 - 15, 2006, at the Best Western Executive Inn, 200 Taylor Avenue N., Seattle, WA 98109.

Great NW Region Manager Message

Happy New Year!

‘Tis the Season to get the new calendars out and begin planning the New Year. For me, it is shaping up to quite busy, already! Here are some important GNW Region of ARMA dates you may wish to get onto your 2006 calendar right away!

February 14 – ARMA International Elections ballots are due. ARMA will be mailing ballots to its members around January 6th. You may learn more about the candidates by visiting the MyARMA section of the ARMA website (www.arma.org/myarma). There you will find candidate bios and their perspective on current RIM issues. There is also a transcript of the “Candidate Forum” which was held in Chicago at the conference. You may also ask questions of the candidates via the Candidate Forum on the member forum page – and, of course, read answers of questions that others have asked. While in MyARMA, you may wish to check your own profile to be sure your contact information is correct. I encourage you to exercise your voting rights in our organization!

March 13-15 – The Great NW Region Conference will be held in Seattle, WA. Plan to come into town the day before (Sunday) for a couple terrific “socials” that the host, Greater Seattle Chapter, has arranged. There will be a cocktail hour in the Space Needle as well as tickets to the EMP (Experience Music Project) and the Science Fiction Museum at the Seattle Center. Then, Monday morning will begin a two-and-a-half day whirlwind of marvelous speakers and sessions in two “tracks.” You should begin looking for the brochure with all the details sometime in January. The conference registration fee will be $300 for ARMA members (up to a cutoff date). The Best Western Executive Inn, 200 Taylor Avenue North, is the location for the conference. Room rates will be pretty reasonable - well under $100!

June 23-24 – The Great NW Region Leadership Conference will be held in the Greater Portland, Oregon area. We appreciate the Oregon Chapter for hosting this one-and-one-half day event in 2006. If you have, will be, or are considering serving your chapter as a Chapter Board of Director member, this is a great opportunity to learn more about the governance of our Chapter, Region and International organizations; tips and training on performing your duties for your chapter; and a wonderful chance to network with other volunteers from our GREAT Region. Watch for more information about this event in future chapter publications and this column.

Fran and I will be visiting several chapters during the next several months. We very much look forward to meeting each of you. Thanks for being a member of our Association! I wish you a prosperous 2006!

Very truly yours,

Susan M. Lord, Manager

Great NW Region of ARMA

Greater Seattle Chapter, January Meeting: "Less Stress, More Success"

A BREAKFAST MEETING! ON THURSDAY, JANUARY 5TH

Our Thursday, January 5, 2006, meeting will be a BREAKFAST MEETING, at the Best Western Executive Inn (200 Taylor Ave N). Our program will be timely--starting 2006 with positive and helpful information to reduce the feelings of stress in the workplace and other areas of your life. Please consider inviting coworkers or others in your life who may benefit from this program.

Our speaker is Patricia Klingler, CPC (Certified Professional Coach), of "Xplore Your Zing! Coaching." The program topic is "Less Stress, More Success."

Consider this: 80% of workers feel stress on the job, nearly half say they need help in learning how to manage stress, and 42% say their coworkers need such help. More than 50% of adult Americans suffer adverse health effects due to stress. Patricia will speak to the Greater Seattle chapter of ARMA about a pressing social and workplace issue - personal stress.

Patricia's specialty is helping people cope with stress. Both men and women are afflicted; hence the prevalence of stress in the home, community, and workplace. In the workplace, stress can affect productivity and bottom lines in the work environment. It's easy to see someone in a fit of rage or with a regular pattern of absenteeism. And what about "invisible stress," which sometimes has a greater impact? Patricia will speak about techniques and strategies that can help us identify some common stressors in the workplace, and steps that can be taken to alter the occurrence and the impact of stress behaviors.

She promises that we'll leave her presentation:

• understanding how stress manifests itself


• recognizing the benefit of empowerment and personal choice


• providing tools that can minimize the likelihood of stressed employees

Date: January 5, 2006

Time:

• 7:30 Registration


• 8:00 Breakfast


• 9:00 Program

Cost: Members $25.00; Guests $30.00

Menu: Pike Place Brunch Buffet Fruit Juice , Seasonal Fruit Tray , Scramble Eggs, Sausage Links and Sliced Ham, Baby Red Potatoes, Eggs Benedict Crepe wrapped Chicken, Smoke Salmon with bagels and Cream Cheese, Belgian Style Waffles, Freshly Brewed Coffee, Decaffeinated or Tea.

Parking: Parking at the Best Western parking lot is located behind and underneath the hotel. You may either drive up to gate and ask to be let into the parking through the intercom or, if it’s open simply drive in. Pick up your free parking pass at the meeting registration desk and return to your car. the holiday season in full swing and folks beginning to take holiday vacation time and just plain

Register NOW at the Greater Seattle Chapter's Web site <-- CLICK HERE!

Andrea Bettger, Greater Seattle Secretary