AIIM & ARMA BEC May 9th Joint Meeting

AIIM Northwest Announcement of May 9th Meeting Details



















Flyer

Region Leadership Conference Is Coming!

LEADERSHIP CONFERENCE IN PORTLAND, OREGON

The Oregon Chapter of ARMA International will host the 2006 Great Northwest Region Leadership Conference on June 23-24, 2006. The notice below provides details, which are also available at www.OregonARMA.org.

This conference is for chapter leaders and also for those who are interested in learning more about the organization and the opportunities for leadership and participation in our activities.

Bellevue/Eastside ARMA & AIIM - May 9 Joint Meeting

A Joint Meeting for Bellevue/Eastside Chapter with AIIM

Tuesday, May 9, 2006: Registration at 5:30 - Dinner begins at 6:00 p.m.

Speaker: Roger Winters, Program and Project Manager and Continuing Legal Education (CLE) Coordinator, King County Department of Judicial Administration

Topic: "Emerging Document Management Practices in the Judicial Environment"
Since 1999, Roger has worked with a group composed of court leaders, technologists, vendors, and academics, to develop standards for future electronic court records. He will describe the all-electronic court document and discuss how its use of XML (eXtensible Markup Language) technology opens the door to increased automation of data processing and brings other innovations in how documents can be used in judicial and other legal processes.

For more details about the event: http://www.armabellevue.org/events.htm

Message from GNW Region Manager, Sue Lord

Looking Ahead...

I am looking forward to meeting many ARMA members at the upcoming Great Northwest Region of ARMA Leadership Conference. It will be held June 23-24 in Portland, Oregon. The Leadership Conference is not just for chapter board members! I am convinced that general chapter members can find significance by attending, as well. The leadership and management skills one will learn at the Conference can also be valuable in our workplace as well as our daily life. And, you will have the opportunity to meet other records professionals from all over our region and from ARMA International. The conference has also proven to be a lot of fun! The Oregon Chapter’s Conference Committee has been working diligently to put together a great event. Watch for more information in the future. Oh, and bring your dancing shoes!

ARMA International is gearing up for its 51st Annual International Conference and Expo to be held in San Antonio, TX on October 22-25, 2006. It is not too early to begin planning to attend! Watch for more information after June1 on ARMA’s website (arma.org).

I would like to thank you for the efforts and contributions you have made to your local chapter, ARMA and the profession. I wish you a terrific Spring! (Aren’t you glad it is finally here!)

Very truly yours,

Susan M. Lord, Manager
Great NW Region of ARMA

Columbia Basin ARMA - Seminar Announced

IT’S COMING SOON TO THE TRI-CITIES!

The Association of Records Managers and Administrators
Columbia Basin Chapter’s

SPRING SEMINAR

Rae Cogar, J.D.
Cohasset Associate and RIM Consultant
Buffalo, N.Y.

Legal Issues in Records Management
A presentation made at the 2005 ARMA International Conference in Chicago.

Legislation and Case Law -
New Developments with Records Management Consequences
Coming straight to us from the 2006 National Conference on Managing Electronic Records (MER) Rae will bring the very latest in legal interpretation of the April 13th ruling of the U.S. Supreme Court concerning the discovery of “electronically stored information” due to go into effect on December 1, 2006.

Patricia Holmquist, CRM
Archives and Records Management
King County Government, Seattle WA.

RIM 101 - The Basics and Resources for Advanced Study
This will be a participatory workshop using real-life examples covering all the elements of a comprehensive records and information management program.

Jeff Jackson and Bob Farace
Munters Moisture Control
Orange County, CA. and Hillsboro, OR.

The Pipes in the Records Room Burst! Now What do I do?
Come and learn what two experts certified in water damage restoration recommend.

May 25th, 9 to 4, Clarion Hotel & Conference Center, Richland
$110 Full Registration, including breakfast buffet and lunch
Checks to: Columbia Basin Chapter - ARMA
P.O. Box 397, Richland, WA 99352

Picture This – Digital Photos and Records Management

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The National Archives, University of Washington, and City of Seattle (along with local government agencies in Oregon) have joined together to offer an educational opportunity to Records Managers and Archivists in the Northwest region. A flyer has been published that contains the following details:

Picture This – Digital Photos and Records Management
May 2, 2006 Portland, Oregon
May 4, 2006 Seattle, Washington

Speakers:

Bill Greathouse
National Archives and Records Administration

John Bolcer
University of Washington – Special Collections

Julie Viggiano
City of Seattle Municipal Archives

Time and Location:

May 2nd – Portland, Oregon
2 pm to 4 pm
Multnomah County Central Library -
US Bank Room
Directions and address at http://www.multcolib.org/agcy/cen.html

May 4th – Seattle, Washington
10 am to 12 pm
Museum of History and Industry
Directions and address at:
http://www.blogger.com/www.seattlehistory.org/visit_map.cfm

Cost: FREE

To register contact:

Jennifer Winkler
Telephone: (206) 684-8154
Email: CRMP@seattle.gov
PLEASE REGISTER BY APRIL 25th

Is your office entering the digital age?

Records Managers and Archivists face a number of challenges in today’s rapidly growing digital world. One of these challenges is the sheer number of photos that are taken by employees on digital cameras. The days of a central photographer are diminishing as digital cameras are becoming less expensive and easy to use. Digital photos have all the traditional problems associated with film produced photos (labeling, etc.), but are also subject to the same difficulties we face in dealing with any electronic record. Our speakers will discuss the various aspects of collecting, identifying and managing these unique records.

The absence of textual information (metadata) associated with the photograph, the propensity to create many more photographs than are used to document the subject, software obsolescence and compatibility, the relatively large size of the digital files, and records retention are all issues. Bill Greathouse will discuss these challenges and provide some best practices as solutions, drawing upon his 20 years of experience as a records manager.

Digital institutional repositories employ open-source software to acquire, manage, and ideally, preserve digital files of all sorts. John Bolcer, the University Archivist for the University of Washington, will demonstrate the open-source, web-based repository system called DSpace which the UW Libraries are using to manage digital objects in their collections. Issues to be addressed will include system implementation, requirements and challenges, reference capabilities, and preservation management.

Julie Viggiano, Assistant City Archivist for Visual Resources at the Seattle Municipal Archives, will be speaking about the new Visual Documentation Services program at the City of Seattle. As the Program Manager, Julie will present a case study about managing City-wide digital image files and making them accessible to the public. The discussion will include the importance of managing digital images, how the SMA is approaching the issue and where she hopes the program will go in the future.

Hosted by:

City of Seattle - City Clerk's Office
National Archives and Records Administration - Pacific Alaska Region
University of Washington - Records Management Services
City of Portland - City Auditor Office
Multnomah County - Records Services

Electronic Records Management Certification April 17-18

Electronic Records Management Certification will be held in Seattle on April 17 and 18 at the Best Western Executive Inn, 200 Taylor Ave N, Seattle Washington.

Emails, documents, spreadsheets, instant messages, faxes, reports, case notes, images, web pages, voice mails, contracts, presentations... whether your organization is large or small, there's no escaping the barrage of electronic information.

Records - electronic or analogue - document an organization's decisions and actions and thus represent an organization's "corporate memory." Managing these records requires the cooperation and coordination of people as well as technical and non-technical systems. The requirements of records management aren't new. What is new is the impact of an ever increasing volume of electronic documents that must now be included for records management to have relevance and legitimacy. Properly managed, records are strategic assets. Improperly managed, they can become liabilities.

What is ERM certification?
The Electronic Records Management (ERM) Certificate Program is designed from global best practices among our 50,000 members. The program explores records management in relation to the business needs of all types of organizations, both in the public and private sector, embracing all records, but with a particular emphasis on electronic records.

• Learn global best practices for planning and implementing ERM
• Discover real world solutions and best practices for the challenges you face
• Learn from experts in the field who are able to answer your questions and address your comments
• Position yourself to be tomorrow's leader by enhancing your business and professional skills

Cost:
AIIM Members: $1050
Non-AIIM Members: $1160

Register: AIIM ERM Certification

Contact Information:
aiimerm@imergeconsult.com or 815-398-0492