Upcoming ARMA Program - "Preservation of Electronic Records"

Greater Seattle Chapter of ARMA

DATE:
Thursday, April 7, 2011

TIME:
8-8:50am (Breakfast)
9-10am (Program)

COST:
Free

LOCATION:
Russell Investments
1301 Second Avenue
Floor 16
Seattle, WA 98101

PROGRAM:
Preservation of Electronic Records

PROGRAM DESCRIPTION:
Carol Shenk and Tim Westhoff will discuss the challenges of electronic records preservation. The dual presentations will focus on e-records preservation in the public sector (City of Seattle), and private sector (ShareBuilder Securities Corporation). Topics to be examined include adhering to city, state and federal regulations; contract negotiations; vendor security reviews; and cloud vs. off-site vendor storage.

SPEAKER:
Carol Shenk - has been Information Manager for the City of Seattle Legislative Department since 2008. Carol manages the City Clerk’s and Seattle Municipal Archives’ databases and Web indexes to over 600,000 archival and official records, including thousands of scanned records and digital images. She leads the Office of the City Clerk and the Seattle Municipal Archives in its digital preservation program, which establishes policies and procedures and administers the accession, description, preservation, and long-term access to permanent, archival, electronic records. After earning her MLIS from the UW in 1998, Carol served as librarian for Municipal Research and Services Center of Washington and Catalog team lead at Amazon.com. She has also served as Deputy City Clerk and City Clerk, with six years as Records Manager and Public Disclosure Officer for the City of Shoreline, along with a total of six years with the City of Seattle City Clerk’s Office.

Tim Westhoff - has a BA in History from Seattle University and a Master’s in Librarianship from the University of Washington. He has worked in records management since 1996 at Preston Gates & Ellis, Westin Hotels & Resorts, and Immunex. Tim has worked the last six years as the Records Manager for ShareBuilder Securities Corporation, a subsidiary of ING DIRECT, located in Pioneer Square. ShareBuilder is an online brokerage which produces millions of electronic records that must be retained per SEC regulations. Tim is a former vice president of the Greater Seattle ARMA chapter.

REGISTER:
NO LATER THAN March 30th. This program is open to all Greater Seattle Members and guests.
Register online at http://www.armaseattle.org/events.htm#Registration_Form_
Register via email to registration@armaseattle.org (include your name, organization, phone #, and # of guests).

** Due to building security, walk-in's are not possible for this event. Access to the secured building is based upon the registration list. You must be registered to attend**

DIRECTIONS:
I-5 North: Take the Seneca Street. Exit. Slight left onto Seneca street. Take a right onto 4th Avenue and follow until Union St. The entrance to the parking garage is on Union between 1st and 2nd Avenue

1-5 South: Take the Union Street Exit and proceed to 2nd Avenue. The entrance to the parking garage is on Union St. between 1st and 2nd Avenue

Parking is available at any open stall in the Russell Investment Center or any of the lots nearby.

Region Message for April

We did it! In February, we held our first region-wide webcast program. Did you attend? Or did you listen to the recording at a later time perhaps? Either way, it was great. Members from every one of our chapters from Alaska to Oregon, Bellevue to Boise were in attendance! The task to produce the whole event was no small undertaking indeed. Speer-headed by Committee Chair Alex Acevedo and GNW Communications Director Denise Simons, the committee, which included representatives from each chapter, put in a good deal of time and talent to making it all possible. And let us not forget Ember Krumwied for her great presentation on GARP. It is amazing what can happen when a talented group of people work together towards a goal.

But webcasts, monthly programs, conferences, even our very chapters don’t happen without people who are willing to volunteer. We need you! Why volunteer, you ask? Why not? I have been saying this for years and I will go on saying it. The more you put into your ARMA involvement, the more you will get out of it. I have never been paid either on the chapter or the region level for my sixteen plus years of service to ARMA. But I have been richly rewarded. I have gained knowledge, skills, credentials, and lifelong friends. I urge you to volunteer in you chapter!
Our annual Great Northwest Leadership Conference is only a few months away. This year we will be in Portland, Oregon, June 3rd and 4th. More details will be coming soon, but I can assure you, this is one you don’t want to miss. Mark your calendars now!

Every year, I open the Leadership Conference with “Good Morning GREATEST Northwest Region!” I truly believe that. We may not be the biggest region. In fact, I think we may be the smallest. But through planning, innovation, and great volunteers and members like you, we really do lead the way. Believe me when I tell you this, Region Managers do like to brag a bit about their regions. You all give me so much to brag about.

Marc

Marc J. Simpson, Manager
Great Northwest Region
ARMA International

Public Records Act Compliance , March 17, 2-5 p.m. Everett Community College

                                                       

Greater Seattle Chapter of

ARMA, International

 

Date:               Thursday March 17, 2011

Time:             2:00-2:15 Registration; 2:15-5:00 Program

Cost:              $10 ARMA Members and Students; $15 Non-ARMA Members

Location:        Everett Community College, 2000 Tower St., Everett, WA Whiteshorse Hall,        Room 105 

Program:        Public Records Act Compliance

Program Description: This informational training will cover various topics related to the Public Records Act, including best practices, social media and recent case law.  It will be followed by a question and answer session related to the issues and challenges of responding to public records requests. 

Speaker: Sharon Johnson, Public Records Officer, City of Seattle-Legislative Department

 

Sharon has designed a model Public Records Disclosure Program for the City of Seattle’s Legislative Department emphasizing best practices, customer service, and ease of access to public records.  As a recognized leader in Public Records Disclosure compliance and innovation, she is consistently called upon for her PRA expertise.  Sharon has participated as a speaker and panelist in roundtables covering PRA topics and is currently developing a series of “lunch and learn” seminars addressing compliance challenges. 

 

Sharon holds a Master of Professional Studies degree in Paralegal Studies from The George Washington University in Washington, D.C., with a Bachelor of Arts degree in Law and Justice.  She is an active member of the Washington State and National Federation of Paralegal Associations. 

 

Register: This program is open to all Greater Seattle members and their guests. Please register online at http://www.armaseattle.org/events.htm#Registration_Form_  or email register@armaseattle.org by Monday, March 14. Include your name, organization, phone number and number of guests.  Acceptable forms of payment are cash and check.  Invoices are available upon request.

Directions and Parking:  For more details on how to get to Everett Community College, please go to: http://www.everettcc.edu/visitors/maps/  you will be provided with a parking permit prior to arrival.

To reach us from I-5 Southbound: Take Exit 198 and follow the highway south into Everett to Tower Street and turn right.  Follow Tower Street two blocks and continue left to the main college entrance and campus parking to your right.

To reach us from I-5 Northbound Take Exit 195 and turn left onto E. Marine View Drive.  Go one half mile to 16th Street and turn left.  Follow 16th Street to Broadway.  Turn right onto Broadway and continue to Tower Street and turn left.  Follow Tower Street two blocks and continue left to the main college entrance and campus parking to your right.