Monday, March 22, 2010

President's Message and March Digest

March DIGEST


Message from the President

Dear member,

The 2009-2010 ARMA year is coming to close, but there are still some great meeting and events coming up. On April 15-16, in Bellevue the Great Northwest Region Conference will be hosting a two day conference. Make sure to look on the Great Northwest Region Website for all the details and register for the event. If you can’t attend the two day conference, you can still attend an evening event. I hear it is about classification and demonstration with chocolate and wine. Sounds like fun! Again, go the Great Northwest Region Website for those details.

In this digest you will find information about the how to attend the Region Conference using the Greater Seattle chapter funds, the New Member Meet and Greet, a teaser about our May 6 Social Networking panel discussion, and details about Greater Seattle seeking new board members.

Happy reading!

Andrea Bettger

Great Northwest Region Conference
The Bellevue/Eastside, Greater Seattle, and Puget Sound Chapters invite you to attend Reaching the Island Paradise: RIM Tools and Resources.
Have you reached your RIM island paradise? Or are there some tools and resources that will help fill in those missing links? The 2010 GNW Conference will offer a variety of sessions and speakers that will help you if you are just setting up your island paradise or have been working on it for some time. One of the key components of any island is networking and this year we have added a session just for networking with others in your field.
Thursday night our social event will offer a mix of RIM, wine and chocolate. Just how does that work? You’ll have to attend to see how our speaker, Charmaine Brooks, present RIM and Washington wines in a whole new light!
Other sessions will feature speakers from both public and private industries including Laurie Carpenter, Barbara Benson, Gregory Trosset, Mark Rocco, Joy Sage, Jeff Benson, and experts from Microsoft.
For more information go to: Great Northwest Region Website

Greater Seattle Scholarship
Would you like to attend the Great Northwest Region Conference, but lack the funds? The Greater Seattle board will be awarding four $100 scholarships. To apply for the scholarship please go to: http://www.armaseattle.org/images/SCHOLARSHIPREQUEST.doc
Complete the form and return it to Andrea Bettger at andrea.bettger@seattle.gov by April 2. Only current members of Greater Seattle Chapter are able to apply for these funds.

New Member Meet and Greet
On April 29, from 4:30-6:30 p.m. at Foster Pepper, 1111 3rd Ave, 30th floor, the Greater Seattle Chapter will be having a meet and greet of new members. Members that joined the chapter from April 2009 to present will be invited to join board members and select chapter members. The new members will learn about the chapter and great tools that are offered by ARMA International on how to improve your Records and Information Management knowledge. If you are a new member, I hope you will consider on attending.

Social Networking Panel Discussion
Have you ever been to the Columbia Tower Club? If not, it is the best view in town! On May 6, from 8 to 10 a.m. you will hear a panel discussion of Social Networking. We are finalizing the panelist, but for the low cost of $10 you can enjoy the best view in town and a great RIM program about a very hot topic. The Columbia Tower Club is located at, 601 5th Ave. Floor 75, top of the building. I hope to see you in the sky!

Greater Seattle Chapter Seeking New Board Member!
As I mentioned in the first part of the digest, the 2009-2010 ARMA year is coming to a close. The board will be seeking new individuals to continue with running the Greater Seattle Chapter. You may not know this, but local ARMA members develop all the programs and manage all the behind the scenes of the Chapter. Our membership is increasing and changing, our members are regularly attending our meetings, and we are having some great networking opportunities. However, to continue with a healthy chapter we need new board members with new ideas, and new energy.

The board will need to fill the following positions next year:
· Vice President
· Secretary
· Treasurer
· Membership Director
· Programs Director

You may ask yourself:
· What is the time commitment?
· What does that position do for the Chapter?
· What type of experience do I need?

Time Commitment: All Greater Seattle board members are asked to attend one face-to-face retreat one day in July (the date determined by board), which last two to three hours. Also to regularly attend board conference calls, which commonly last no more than one hour six to eight times a year. Conference calls are scheduled according to board members calendar and commonly during the day.

Here is a short description of the position’s duties we need to fill next year:
· Vice President-When the president is unable to attend regular meeting he/she will act as host and greeter; president may select project for vice-president. Attend board meetings accordingly.
· Secretary-Scribe for board meetings and provide reminders to board for specific deadlines. Attend board meetings accordingly.
· Treasurer-Keep track of funds incoming and outgoing from the chapter. If possible, provide suggestion or recommendations to the board on financial matters. Attend board meetings accordingly.
· Membership- Welcome all new members via phone and/or email; coordinate the annual potential member list for ARMA; assist with new member event. Attend board meetings accordingly.
· Programs Director-Coordinate programs for the year; create write up for email and web announcement; assist speaker at the regular meetings. Attend board meetings accordingly.
· Web Master-Update and manage the Greater Seattle Website. Attend board meetings when possible.

Experience: If you are new to ARMA or a wanting to learn leadership skills, ARMA International can assist you with developing these skills. On June 11-12, there will be a Leadership Conference that the Chapter will pay your attendance fee. This year the Leadership Conference will be hosted by the Greater Seattle Chapter, we are hoping all our new board members will be able to attend. During the Leadership Conference, you will learn about all the great tools ARMA International offers our members and you will be learn about being an ARMA board member. You will also be invited to develop leadership skills throughout year with an online leadership course. In addition, you will be working with Andrea Bettger and Andrew SanAgustin, whom will mentor you through your new position.

If you have questions, please contact Andrea Bettger or Andrew SanAgustin, we would be happy to answer your questions about joining the board.


Western Round Up 2010
The Western Roundup 2010 super-regional meeting of archivists from across the western U.S. is April 28-May 1 at the newly renovated Renaissance Hotel in downtown Seattle. This is a joint meeting sponsored by Northwest Archivists, Conference of Inter-Mountain Archivists, Society of California Archivists, and Rocky Mountain Archivists, but all are welcome!
For general information visit the conference website at http://northwestarchivistsinc.wildapricot.org/WesternRoundup2010 or go straight to the program detail page, http://northwestarchivistsinc.wildapricot.org/program.
Online registration available at http://northwestarchivistsinc.wildapricot.org/Registration.

Shredding Day
Commonly in April the Greater Seattle Chapter hosts a Shredding Day; however, the Washington Attorney’s General is hosting several of these days throughout the year. We have decided to pass on our annual shredding event this year. The Greater Seattle board hopes to attempt one in this fall.

There are several free shredding events in April throughout Washington. If you need to do shredding or if some asks, please see http://www.atg.wa.gov/Shredathon.aspx#events the dates, times, and locations are listed on the Washington Attorney’s General Website.

Greater Seattle Blog
I would like to remind you to check out the Greater Seattle Blog. The board post news items, messages from the region manager and coordinator, items of interests that are happening locally such as conferences, events, and networking opportunities. I hope you will consider book marking the Web at work and home. If you would like to post to the Greater Seattle blog, please contact a board member.

Shredding Day

Commonly in April the Greater Seattle Chapter host’s a Shredding Day. However, the Washington Attorney General is hosting several of these days throughout the year. We have decided to pass on our annual shredding event this year and hopefully we will attempt one in the fall.

There are several free shredding events in April throughout Washington. If you need to do shredding or if some asks, please see http://www.atg.wa.gov/Shredathon.aspx#events the dates, times and locations are listed on the Washington Attorney General Website.

Thank you,

Andrea Bettger

President of Greater Seattle Chapter of ARMA

Thursday, March 18, 2010

Great Northwest Region Message

Message from the GNW Region Manager

The message for April can be wrapped up in one word CONFERENCES. We have some really great ARMA conferences coming up.
First up is the Region Conference 2010 in Bellevue, Washington, April 15-16.Through the collaborative efforts of our Region Team and the Bellevue/Eastside, Greater Seattle, and Puget Sound Chapters, we have a fantastic educational opportunity just ahead. If you’ve been feeling ‘marooned’, looking for answers and needing help with your RIM questions, this conference is for you. Come find the tools and resources you need to turn your RIM ‘island’ into a RIM paradise! If you are not already registered, there is still time! You can register online at www.armagreatnorthwest.org . If you have any questions about the conference, please feel free to contact our conference chair, Jennifer Winkler at Jennifer.Winkler@Seattle.gov .
Next up in June is the Great Northwest Leadership Conference. Although geared towards the chapter leadership, this conference isn’t just for board members anymore. Plus there are scholarships available! So be watching next month’s message for more details.
Next November is the ARMA International Conference and Expo in San Francisco. Once again, ARMA is seeking individuals to serve as Education Session Monitors. Session monitors are assigned to a specific room each day and assist the speakers by passing out materials and gathering evaluations. In exchange for working for two days of the conference, session monitors receive a complimentary registration (a $900+ value)! Monitors are chosen through an application process. Applications are available on ARMA’s website at www.arma.org . But you have to hurry! Applications must be turned in to your Chapter President for review and then sent to the Region Manager (hey, that’s me!) for final review and then forwarded to ARMA HQ no later than April 20th! So if you are interested in this great opportunity, time’s a wasting!
Conferences, conferences, conferences. All three are great opportunities to learn, to meet each other and have a great time! I hope to see you all soon!

Very truly yours,
Marc

Marc J. Simpson, Manager
Great Northwest Region
ARMA International

Friday, February 26, 2010

Records Management in the News

There has been some intersting articles in the news lately.  The first one Zubulake at it again!

 

Judge Scheindlin (Zubulake v. UBS Warburg) is at it again - The duty to preserve documents is so well recognized that failure to comply merits severe sanctions.

 

http://www.abajournal.com/news/article/judges_latest_e-discovery_ruling_is_wake-up_call_to_litigants/

 

The second items in happening in our back door. City of Seattle email system.

 

http://www.publicola.net/2010/02/24/new-city-email-system-still-dumps-records-after-45-days/

 

Take a moment to read both the interesting bits of news.

 

Andrea Bettger

 

Tuesday, February 16, 2010

Message from the Great Northwest Region of ARMA Treasurer, Cindy Fredrickson

Marc’s message last month talked about the courage of the fearless Minnow crew. This month, I would like to highlight patience. Can you believe the patience it would take to be stranded on an island and hoping to be rescued for 98 episodes!

Relating this with information management and into today’s world, patience is even more of a virtue. Patience is called for when dealing with the ever increasing demands on us in our jobs with shifting and growing workloads to accomplish, the state of the economy in having to do more with less, and needing to have the flexibility to “go with the flow” in dealing with so many uncertainties and changing priorities. Behind all this is the survival of our companies in being able to keep track of their legacy with information management.

One person on the crew surely exhibited patience to me. Remember Russell Johnson who played Roy Hinkley, The Professor on Gilligan's Island? Well, Mr. Johnson is alive and well at the age of 85 and, believe it or not, living on an island! Johnson has written a great book about his experiences entitled, "Living On Gilligan's Island". That would be an interesting read wouldn’t it?

As you probably noticed in watching the series, he usually displayed more patience with Gilligan than any other of the castaways. He was the one that was methodical and took the time to research the rescue schemes the crew would come up with. He was always patient in teaching and supporting the crew in the ways of science. He always took extra care in helping to ensure everyone would get along and to give them hope that someday they would be rescued.

That is how I feel we need to be as information management professionals. We need to show that patience and steadfastness in dealing with the aspects of guiding our companies in the world of information management. This goes with dealing with the seasoned employees, influencing management, training new employees, and helping those that need that extra “nudge” along in compliance. The Region Team has been honored to have the experience of ARMA Headquarters to guide us and is there when we have questions and need training and they have the tools to give us to accomplish this. They really show that patience and persistence does rule the day in assisting us to be successful in our positions.

We also want you to know that this Region Team is working closely with the Bellevue/Eastside, Greater Seattle, and Puget Sound Chapters to create a Region Conference April 15-16, in Bellevue, Washington, that will be as a shining beacon of rescue on the stormy seas of information management that we experience today. So have patience and hold that date fast for the details of that voyage!

Here is to keeping it short and sweet this month. And, as always, happy islanding everyone!

Cindy Fredrickson aka Mary Ann
GNW Region Treasurer
ARMA International

Western Roundup 2010 super-regional archivists conference

Please join us for the Western Roundup 2010 super-regional meeting of archivists from across the western U.S.

April 28-May 1 at the newly renovated Renaissance Hotel in downtown Seattle. This is a joint meeting sponsored by Northwest Archivists, Conference of Inter-Mountain Archivists, Society of California Archivists, and Rocky Mountain Archivists, but all are welcome!

For general information visit the conference website at:
http://northwestarchivistsinc.wildapricot.org/WesternRoundup2010 or go straight to the program detail page, http://northwestarchivistsinc.wildapricot.org/program.
Online registration available at http://northwestarchivistsinc.wildapricot.org/Registration.

We look forward to seeing you there!

-Western Roundup 2010 Local Arrangements Committee

Thursday, February 04, 2010

Managing Records in a Law Firm - LECTURE

Lecture tonite - University of WA, Electronic Records Management for Litigation Readiness "Managing Records in a Law Firm." If you are intersted in receiving some information after the presentation, please contact me directly at sanaa@foster.com

Thank you!

Andrew J. SanAgustin
Records and Conflicts Manager

Friday, January 29, 2010

AIIM ECM Seminar: 8 Factors to Consider in Creating an Information Management Strategy

AIIM will be hosting a free, one-day seminar in Bellevue, WA on March 9th

The Event will be AIIM ECM Seminar: 8 Factors to Consider in Creating an Information Management Strategy, How your Organization can Improve Efficiency, Increase Productivity, and Reduce Risk.

 

Come to AIIM’s FREE, one-day seminar to learn about infrastructure and platform options and the role of SharePoint in your strategy; how to drive paper out of your core document-intensive processes; legal and e-discovery issues; information governance guidelines, and change management implications.

 

To Register go to www.aiim.org/ecmseminar

 

Posted by Andrea Bettger

Greater Seattle President

 

 

 

 

 

Thursday, January 28, 2010

ARMA Program: February 4, noon Electronic Records Storage and Retrieval in a Regulated Industry

Thursday, February 4, 2010
12:00-1:00 p.m. program
FREE, please bring Brown Bag lunch!
Hosted at
Stoel Rives, One Union Square, 600 University Street, 36th Floor. (CORRECTED VENUE LOCATION)

Program: Electronic Records Storage and Retrieval in a Regulated Industry

Program Description: This presentation will focus on the long-term storage and retrieval of electronic records in a regulated industry. Including information on regulatory compliance - how to comply, why compliance is important, and the possible consequences of non-compliance. Discussion will also cover the following: vendor selection and management; the appropriate methods of transferring records to a third-party electronic records storage site; and records security during the transfer process. Finally, helpful hints that Westhoff have been learned through the years on how to effectively manage electronic records.


Speaker: Tim Westhoff, CRM, has been an ARMA member since 1997, and a Certified Records Manager (CRM) since 2004. He is currently Records Manager at ShareBuilder/ING Direct, an online brokerage firm located in Seattle. Previously, he was the Records Manager at Immunex and the Records Coordinator for the Westin Hotels and Resorts. He has received a Master’s degree in Library & Information Science from the University of Washington and a bachelor's degree in History from Seattle University. Tim has spoken at local ARMA events twice previously – both times participating in panel discussions.


What to bring? This is a brown bag lunch!

Register: This program is open to all Greater Seattle members and their guests. Please register by Tuesday, February 2 by emailing registration@armaseattle.org and include your name, organization, and phone number and number of guests; or Sue Gunderson at sgunderson@datasitenw.com

Directions: To find directions to Stoel Rives, please visit their Website at: http://www.stoel.com/showlocation.aspx?Show=203

Message from the President-January 2010 DIGEST

Message from the President
Last year at this time, the board made a decision to bring our meetings to the downtown area and hold them either morning or at the lunch time. I would like to report back that with this move. We are seeing increase of attendance and more importantly a larger variety of members. We made these changes due to shrinking attendance and we could no longer afford venue and meal costs. I have heard from several members they are enjoying NEW format because they can attend during the day; we get right to the program; and we still have great educational information.

I hope to see you at one of our upcoming meetings!

Andrea Bettger, Greater Seattle President


February Program
Tim Westhoff CRM will be presenting Electronic Records Storage and Retrieval in a Regulated Industry. I am very excited to hear Westhoff finally speak about his work. You may wonder why I am very interested in hearing from Westhoff. Simple answer—he is working now how records mangers will be working in the future—a completely electronic environment!

This presentation will focus on the long-term storage and retrieval of electronic records in a regulated industry. Including information on regulatory compliance - how to comply, why compliance is important, and the possible consequences of non-compliance. Discussion will also cover the following: vendor selection and management; the appropriate methods of transferring records to a third-party electronic records storage site; and records security during the transfer process. Finally, helpful hints that Westhoff has learned through the years of experience working as an effective manager of electronic records.

Welcome new members!
The Greater Seattle has several new members in the last few months. If you meet a new face next to you at a meeting make sure to introduce yourself!

· Glenn Bell, BuildingBiography.com
· Richard Koefod, COB
· Betty A Lopez, Watson Wyatt & Company
· Jana Musseau, Munters
· Jeimmy Ornelas, Zymogentics
· Eric A Pono, First Republic Bank
· Sarah Skaggs, Newman & Newman
· Bruce Struthers, Third Stone Group
· Joan Wisnowski, Consultant

Greater Seattle Chapter currently has 88 members! We are a large chapter by ARMA International standings.

SharePoint 2010 Presentation
Did you miss the SharePoint 2010 presentation on November 19? Well, go to the link below and attend the meeting or attend the presentation all over again. The Bellevue and Greater Seattle Chapter sent a digital copy of the presentation to ARMA International and it is posted. To see the presentation go to: www.arma.org/chapters.

ARMA: Two-Pay Option for Annual Dues Announced!
With the current economic conditions and many employers no longer paying individual membership dues for their employees, ARMA International is implementing an optional two-pay plan for members to renew their membership. If you would still like to remain an ARMA member please take advantage of this option!

Great Northwest Region Conference April 15-16, 2010
The Great Northwest Region will be hosting a region conference on April 15-16, 2010. The conference location will be at Bellevue’s Red Lion Hotel (11211 Main Street, Bellevue, WA). Program information will be coming out sometime in late February or early March. Make sure to place the conference on your calendar and tell your supervisor about the event. Look for more information on the Great Northwest Conference on the Region Website soon!

Greater Seattle Website Facelift
You may be noticing some changes to the Greater Seattle Website come March. Andrew SanAgustin and I will be working on a facelift to the Greater Seattle Website. I hope to also bring back the registration form and keeping all the old great content.


ARMA International Elections Results
President Elect 2010-11
· Galina Datskovsky
Treasurer 2010-12
· Fred Pulzello
Association Directors 2010-2013
· Brian Morik
· William LeFevre
· Julie Colgan
· Paula Sutton

Thursday, January 14, 2010

Expanding from global to local: looking for opportunities

Hi everyone, my name is Michael Hoyle. I am a Seattle resident and a consultant in records information management. Until recently my records and archives management activities have been primarily internationally focused, but I would like to expand and work locally as well. Consequently I am interested in any local consulting opportunities and would be very interested to meet with local records professionals.

I have over twenty years experience working in records and archives management. I am a consultant and a research associate of the UK based International Records Management Trust. Since early 2005 I have undertaken global research, training and information management projects. This has involved case study research and the provision of records information management advice in various countries, the development of guidance materials for information systems and the co-production and presentation of training modules for electronic records.

Prior to moving to Seattle in 2005, I was the Group Manager, Government Recordkeeping at Archives New Zealand with national responsibilities for strategic policy, legislation, standards, and disposition. I have a Masters degree in Information Management and Systems from Monash University in Australia.

I specialize in, but I am not limited to, work in government sectors including:

  • Information research and project management
  • Strategic planning and policy development for information management
  • Evaluation and review of records and archives management
  • Recordkeeping training and staff development

If you are interested in meeting, or are aware of any agency requiring work in any of these areas, I would welcome the opportunity to discuss this with you.

Further details about me can be found at www.michael-hoyle.com

I can be contacted at info@michael-hoyle.com or call 206 245 6114

Monday, December 28, 2009

Region Message: We interrupt our regular programming to bring you this special news update

I remember the very special episode of Gilligans Island where they interrupted the radio programming (remember that old radio that the batteries never seemed to wear out?), to let the listeners know that Santa Claus had disappeared near the island. And next thing we know there is the big guy in the red suit, well more like a darker shade of gray depending on what era we’re talking about wandering around in the sand. I always found it interesting that Santa, being the jolly fellow he is didn’t offer the castaways..

“We interrupt our regular programming to bring you this special news update.”

This special broadcast is being brought you by ARMA International, we have some new procedures and policies in place we would like you to know about In case you didn’t know already, in October they moved to new offices. E-mail addresses and phone numbers are the same, just the physical address is different.

Two-Pay option plan for annual dues. With the current economic conditions and many employers no longer paying individual membership dues for their employees, ARMA is implementing an optional two-pay plan for members to renew their membership. This is the way it works:

1. A form will be included with annual dues invoices for members to complete if they would like to pay their dues in two equal payments.
2. The plan requires the dues to be paid with a credit card (or debit card with the Visa or MasterCard logo)
3. Members must provide their card information and sign an agreement allowing ARMA to process half the dues upon receipt and the other half 6 months later.
4. A reminder will be sent to those members participating approximately one month prior to processing the second half.

Charge for webinars. We’ve had some reports that chapter members have tried to access webinars at http://www.arma.org/ and found that there is now a charge for some of them. ARMA is indeed charging for webinars, this is due to a number of reasons including the reduction in revenues in todays economy. But the revenue that comes in from these charges will also be helpful in developing new on-line training courses which will benefit members at all levels.

Last, voting for new board of directors will begin in January. Please keep an eye on your mailbox (email or postal system) for ballots. More information including a recorded candidate forum can be found on the website at http://www.arma.org/news/index.cfm?NewsID=872&Type=Industry

Thank you, we now return you to our regularly scheduled program….


And that is why I think that it’s important to offer what assistance you can to fellow castaways.

Thanks and I hope you had a happy and safe holiday season!

Jennifer Winkler
Region Coordinator

Wednesday, December 16, 2009

Message from the President

The ARMA year is almost half way over. If you have not been able to attend a program make sure to view our Educational Brochures on our Website. The last two programs on November 19 and December 5 were very interesting presentations. On November 19, many of you crossed Lake Washington to Redmond were we co-hosted a presentation on SharePoint 2010. We had people wanting to attend the meeting up to the last minute. There were over one hundred people registered for the event and had very close to one hundred people in attendance. Bruce Schinkelwitz from Beaverton, Oregon spoke on December 5, regarding Functional Classification: What it is and how to benefit? At the December meeting, we also collected several can goods for Northwest Harvest and $10 from our members for the can food drive. I am sure Northwest Harvest will be grateful of the can goods.

I hope to see you next year because we still have some very exciting programs for you to attend.

Andrea Bettger, Greater Seattle President


January Program
The Greater Seattle Chapter will be starting the 2010 year of right. On January 7, Andrew SanAugustin with be speaking about Law Firm Records Management. If you are new to legal or if you are already in the industry and interested in organizational best practices then this session is for you! This session is a review of records management in a law firm environment (mid- to large-size). SanAugstin will touch upon various aspects of records management in the legal culture – far different than other business disciplines. This interactive discussion revolves around managing the record life cycle (physical and electronic), from creation to destruction – and the pitfalls in between. SanAgustin will discuss transfer procedures, managing electronic and physical records, develop strategies to manage a legal hold, and implementation of a retention policy.

This session was presented in Orlando, Florida in the October 2009, in ARMA International Conference. We will also raffle of a goodie bag from the conference, so make sure to attend. All attendees will receive one raffle ticket for free; you can buy additional raffle tickets for $1—all proceeds will go to the Greater Seattle Scholarship fund.

SharePoint 2010 Presentation
Did you miss the SharePoint 2010 presentation on November 19? Well, go to the link below and attend the meeting or attend the presentation all over again. The Bellevue and Greater Seattle Chapter sent a digital copy of the presentation to ARMA International and it is posted. To see the presentation go to: www.arma.org/chapters.

ARMA: Two-Pay Option for Annual Dues Announced!
With the current economic conditions and many employers no longer paying individual membership dues for their employees, ARMA International is implementing an optional two-pay plan for members to renew their membership. If you would still like to remain an ARMA member please take advantage of this option!

Great Northwest Region Conference April 15-16, 2010
The Great Northwest Region will be hosting a region conference on April 15-16, 2010. The program and planning is in the early stages, but it will be hosted in Seattle-area. Be sure to place the date on your calendar and ask your supervisor for some funds for this informative event. This event will be local and the Great Northwest Region will try to keep the event economical and very educational. As part of the planning team, the Greater Seattle Chapter is making sure our meetings throughout the year are very low cost or no cost. Look for more information on the Great Northwest Conference soon!

Greater Seattle Website Facelift
You may be noticing some changes to the Greater Seattle Website come January. Andrew SanAugustin and myself will be working on a facelift to the Greater Seattle Website. I hope to also bring back the registration form and keeping all the old great content.

ARMA Webinars
Many times in the past we have highlighted ARMA Webinars that you might be of interest to you. However, ARMA International is now charging for the Online Webinars. I understand the ARMA International has felt the pinch of the bad economic times and will not be offering these for free. It appears for the time being, the Chapter meetings content is free, but that the Webinars are no longer free.

Friday, December 11, 2009

Blog Abuse

Hello,

I wanted to let Greater Seattle Blog readers know I have removed several inappropriate comments. I have also decided to restrict comments to members of the blog only. If you would like to provide a comment or would like to comment in the future, please feel free to contact me at president@armaseattle.org and I will add you as our blog members.

Andrea Bettger
Greater Seattle President

Wednesday, December 09, 2009

Law Firm Records Management: January 7 Seattle Municipal Tower, Rm 1610

Date: Thursday, January 7, 2010

Time: 11:45-12:00 p.m. networking; 12:00-1:00 p.m. program

Cost: FREE (Brown Bag lunch)

Location: Seattle Municipal Tower, 700 5th Ave Room 1610 (16th floor)

Program: Law Firm Records Management

Program Description: This session is an introduction to records management in a law firm environment (mid- to large-size). Come discuss all aspects of records management in the legal culture – far different than other business disciplines. This interactive discussion revolves around managing the record life cycle (physical and electronic), from creation to destruction – and the pitfalls in between.

Upon completion of this Web Seminar, participants will be able to:

· Apply best practices in the management of all the enterprises records (electronic and physical).

· Draft a policy on how transfers are processed for the release of records, incoming attorneys with a book of business, and outgoing attorneys leaving with clients to other firms.

· Develop strategies to use to manage a legal hold scenario for electronic and physical files.

· Implement a retention policy and design a destruction program for electronic and physical records.

Speaker: Andrew J. SanAgustin has been in the Records and Information Management field for 20 years. Currently, he is the Records and Conflicts Manager with Foster Pepper PLLC, in Seattle, WA. He began his career in Washington DC (where he attended the University of Maryland). His technical knowledge, understanding of Records theory and application, and project management ability lead him to opportunities in Pittsburgh, New York, and Seattle. His experience as a RIM leader spans across different corporate environments and business fields, including banks, real estate firms, accounting firms, city governments, and law firms. Along with managing team members with his solid peopling and coaching skills, Andrew is able to identify the Records needs of a business, and implement effective solutions with positive results - (including document and electronic content management, retention, destruction, offsite management, policy drafting and implementation, disaster recovery, E-Discovery management, Litigation Support, and vital record management­).


Andrew is a member of AIIM, ALA, ARMA, a board member of the Greater Seattle Chapter of ARMA, and spearheads the Seattle LISG (Legal Industry Specific Group). He is a National Speaker, a Topic Expert Presenter, a lecturer and Advisory Board member of the University of Washington Electronic Discovery Management Certificate Program, and CLE speaker and instructor (through the Washington State Bar Association), and has authored published articles on Records and Data Management.

Register: This program is open to all Greater Seattle members and their guests. Please register by Tuesday, January 5 by emailing registration@armaseattle.org and include your name, organization, and phone number and number of guests; or Sue Gunderson at sgunderson@datasitenw.com

Directions: To Seattle Municipal Tower on Southbound on I-5: Take the James Street exit #165A and turn right on Columbia or James streets. Northbound on I-5: Take the James Street exit #164A and turn left on James street. For Parking or more detailed directions please see the following Website: http://www.seattle.gov/html/citymap.htm

Andrea Bettger

Records Analyst

600 4th Ave., Floor 3

Mailing Address: PO Box 94728

Seattle, WA 98124-4728

The Office of the City Clerk supports open government and the democratic process by preserving and maximizing public access to the City's official and historical records, promoting City-wide compliance with records retention law, and facilitating the legislative process.

Friday, November 20, 2009

Functional Classification: What it is and how to benefit

Date: Thursday, December 3, 2009

Time: 11:30-12:00 p.m. networking; 12:00-1:00 p.m. program

Cost: FREE (Please bring a can food for Northwest Harvest or monetary donation)

Location: Seattle Municipal Tower, 700 5th Ave Room 1610 (16th floor)

Program: Functional Classification: What it is and how to benefit

Program Description: The topic of taxonomy, or classification, has risen in prominence in recent years. But there has been relatively little practical discussion about what it really is, and more importantly, how RIM professionals can leverage the specific methodology and system relevant to their needs: functional business classification.

This educational session will provide an overview of functional classification and its importance to RIM professionals and programs. The session will be of interest to all RIM Professionals in any organization, government or private, though the speaker will leverage State and Local government use case examples. Advanced knowledge of classification is not required.

In the session, the speaker will discuss the different classification systems that exist, the Australian DIRKS methodology for developing functional business classifications, and why functional classification – the classification of terms or concepts according to business functions and activity – is a critical methodology and tool for RIM professionals. The focus of the session will be upon practical knowledge and use of classification, use real-world examples based upon the advanced Government RIM ecology in Australia, and provide a starting point, with examples, to encourage local RIM professionals to collaborate, even across dissimilar organizations, to build and leverage common business classifications.

Speaker:

Bruce Schinkelwitz holds a Master of Archival Studies from the University of British Columbia and is a Certified Records Manager (CRM). In the early part of his career, he worked as an archivist and records manager in various public and international organizations, including The BC Archives (now Corporate Records Management Branch), Simon Fraser University Archives, the Archives of Ontario, and the World Bank Group Archives. He has held positions in the ECM/RM industry as senior project manager and implementation specialist for TOWER Software (now HP), FileNet and IBM. Since 2007, he has worked as an independent consultant to clients worldwide, providing RIM and ECM product implementation consulting services. Most recently, he has worked with clients on the development and deployment of functional classifications, taxonomy and retention schedules using the application a.k.a. ® by Synercon Management Consulting P/L of Australia.

Register: This program is open to all Greater Seattle members and their guests. Please register by Tuesday, December 1 by emailing registration@armaseattle.org and include your name, organization, and phone number and number of guests; or Sue Gunderson at sgunderson@datasitenw.com

Directions: To Seattle Municipal Tower on Southbound on I-5: Take the James Street exit #165A and turn right on Columbia or James streets. Northbound on I-5: Take the James Street exit #164A and turn left on James street. For Parking or more detailed directions please see the following Website: http://www.seattle.gov/html/citymap.htm

A trip into the secret, online 'cloud'

A really great article about Web2.0 technologies.  Please take a look at it!

 

 

http://www.cnn.com/2009/TECH/11/04/cloud.computing.hunt/index.html

 

 

 

 

December Message From the Region Manager...

It’s hard to believe that a month has already gone by since the 54th ARMA International Conference and Expo in Orlando. I was fortunate to have ‘caught the boat from the island’ and attend another great conference. The educational opportunities are always first rate, but what I think I personally find even more valuable is the networking.

 

I especially enjoyed our region members all sitting together at the awards luncheon, pulling for and cheering  on one another.  If you are reading this message in your chapter’s newsletter, chances are you’re reading it in one of the finest, if not the best newsletter in all of ARMA. The region did it again! Boise Valley and Oregon Chapters both came away with Newsletter-of-the Year honors. Our region has a long history of award-winning newsletters. Editors Amity Highly of Boise Valley and Jane McGarvin of Oregon and their chapters are carrying on that great tradition! Bravo!

 

It is always so good to see so many ARMA friends and colleagues.  It was also very nice to meet a number of new friends from the Great Northwest Region as well as reconnect with a few I have not seen in a while. This includes my fellow region managers, the region coordinators, current and former members of our Board of Directors, and a lot of friends from our headquarters staff.  Now just in case some of you are thinking, ‘Sure, Marc, you’re a Region Manager. You  can talk to them. I can’t’; let me assure you that is not true!  My hat is off to the Board for their concerted effort to meet, greet and talk to as many members as they possibly could in Orlando! But the opportunity to speak to the members of your Board doesn’t  end with the conference. You can contact them by e-mail through ARMA’s website anytime.  “They” are not just a group that meets in secret in a cave somewhere! They are members, just like you and me, and they really want to know what you think and how they can best serve you and our profession. So talk to them. Share your ideas.  And that goes for me and Jenny and the Region Team as well. Please do hesitate to drop us a coconut if you have an idea or a concern.  Remember, we are all natives on this island and we need to stick together!

 

So now you’re probably wondering where ARMA International fits into this “Gilligan’s Island” theme. Simple. Think of the staff at ARMA International headquarters as your Coast Guard, always ready to help you.  They can’t come to your island to rescue you, but they can send you supplies. Whether it’s books from the bookstore, free white papers, ARMA brochures, free webinars, or ARMA publications, ARMA has the materials that can help.  And help is only a phone call or an e-mail away, a lot faster than a message in a bottle!

 

I know a lot of you didn’t get to attend the International Conference this year. But did you know,  that is one of the main reasons that we have our own Region Conference every other year?  The Great Northwest Region Conference is designed to bring a mini version of the ARMA International Conference closer to you. So if you haven’t already done so, please mark your calendars for April 15-16 for the 2010 Great Northwest Region Conference to be held in Bellevue, Washington. The Bellevue/Eastside, Greater Seattle, and Puget Sound Chapters, along with the Region Team, have banded together and are putting together what is shaping up to be a fantastic event!  So if I missed you in Orlando, I hope to see you soon in Bellevue!

 

Thank you to all of you for everything you do to promote your chapters, our region, our association, and our profession!

 

Very truly yours,

Marc

 

 

Marc J. Simpson, Manager

Great Northwest Region

ARMA International

marc.simpson@co.pierce.wa.us

 

 

 

 

Monday, November 02, 2009

What's New in SharePoint 2010 for Records Management

Join us for this free presentation on SharePint 2010. On the heels of the SharePoint conference, we're getting to know more and more about the new Records Management components!


Date - November 19th
Time - 10am to noon
Cost - FREE
Location - City of Redmond City Hall

http://www.armaseattle.org/images/Nov19SharePoint.pdf

Are you following on Twitter?

Following along with Andrew J. SanAgustin on Twitter! Up to the minute tweets regarding ideas, articles, functions, suggestions, opinions, presentations, and more!

Knowledge sharing and being connected - you never know where your next big idea is going to come from!

http://twitter.com/AJSanAgustin

Follow Andrew J. SanAgustin, on his blog!

In additional to ARMA news, take a look at Andrew's Blog for RIM updates and job postings outside the Seattle area!

http://ajsanagustin.blogspot.com/

Saturday, October 31, 2009

ARMA Greater Seattle Chapter - MISSION STATEMENT

The Greater Seattle Chapter of ARMA International present it's newly adopted mission statement:

The mission of the Greater Seattle Chapter of ARMA International is to serve as a leading resource for the Records and Information Management (RIM) community in and around the Seattle metropolitan area by providing educational programs and social networking opportunities for RIM professionals that promote professional development and collaboration in the field of data and records management and support compliance with Generally Accepted Recordkeeping Principles (GARP).

Wednesday, October 21, 2009

Certificate in Electronic Discovery Management - UW School of Law

This certificate program, through the University of Washington, Law School, is being offered for fall 2009. If you are interested, there may still be time left to sign up!

Some of Seattle's finest Records and Information Management experts sat on the advisory board for this program (take a look, you may recognize some familiar names).



Tuesday, October 13, 2009

KCBA - Bar Bulletin, Records Management Email

Article by Andrew J. SanAgustin, published in the October 2009 issue of the King County Bar Association, "What's in Your Email...and Where Is It?"

Take a look!

Friday, October 02, 2009

How Well Do you Communicate?

Hello,

During October 1, Nicole Smith's presentation she presented a video clip of Medieval Service Desk. I am sending the link of the YouTube video. This is not new to the Records and Information Management community, but this is a great reminder that new technologies can have a difficult start. Enjoy!

http://www.youtube.com/watch?v=KIuFfxg9saE