October 3, 8-10 a.m. Electronic Records Destruction, Sound Transit Building

Date: Thursday, October 3, 2013

 

Time: 8:00-9:00 a.m. breakfast and networking; 9:00-10:00 a.m. program

 

Cost: $10.00

 

Location: Sound Transit, 625 Union Station, 5^th Ave. South, Seattle, WA

 

 

Program Title:  Electronic Records Destruction

 

Description:  Hear from two different organizations, King County and Russell Investments, on how they are properly disposing of their electronic information.

 

Speakers Profile:

 

Kathy Brown is a Records Management Consultant with Russell Investments. She provides records management expertise to Russell’s global enterprise to ensure adherence to legal and regulatory compliance and best practices. Kathy consults to improve the effectiveness and efficiency of records systems by creating, advising and training on record policies and procedures. She develops and delivers training programs to assure that all company personnel with records management responsibility are provided with the appropriate information and guidance to aid in their compliance to record keeping regulations. She contributes to the strategic direction of the Corporate Records program. 

 

Gail Snow joined King County in 2012 as the Records and Information Manager she oversees six individuals and placing the final touches on the King’s County Electronic Records System. Snow previously worked at the City of Seattle for ten years and with the EPA as a contract records manager in several states including Colorado, Montana and Washington. Gail holds a BS in Political Science from Colorado State University and a Masters degree in Library Science from Emporia State University.

 

 

Register:  The program is open to all professionals interested in learning about managing records. Please register NO LATER THAN Tuesday, October 1^st..  Register online at http://www.armaseattle.org/ or register via email at registration@armaseattle.org (include your name, organization, phone #, and # of guests if any).

 

Directions:

Taking transit to Sound Transit

Bus routes serving Fourth or Fifth avenues at South Jackson Street and tunnel routes serving the International District/Chinatown Station in the Downtown Seattle Transit Tunnel will take you near Sound Transit's Union Station at 401 South Jackson Street. Link light rail also serves the International District Station. Leaving the transit tunnel via the north exit, walk west to the Union Station front entrance, located on South Jackson Street between Fourth and Fifth avenues.

 

Driving Directions

Southbound on Interstate 5 to Downtown Seattle

Take the Bellevue, Spokane, I-90 exit (#164). Move to the right hand lane. Take the Dearborn St off-ramp and make a right onto Dearborn St. Stay in right lane and follow street to 4th Avenue S. Turn right on 4th Avenue S. The entrance to the Union Station parking garage is on the right at the next light, across from the Weller Street pedestrian bridge. To reach the main entrance to Union Station, follow 4th Avenue S to S Jackson Street, turn right and then another immediate right to the driveway.

Northbound on Interstate 5 to Downtown Seattle

Take the Dearborn, James and Madison Streets Exit (#164A). Take the Dearborn St off-ramp and make a left onto Dearborn St. Stay in right lane and follow street to 4th Avenue S. Turn right on 4th Avenue S. The entrance to the Union Station parking garage is on the right at the next light, across from the Weller Street pedestrian bridge. To reach the main entrance to Union Station, follow 4th Avenue S to S Jackson Street, turn right and then another immediate right to the driveway.

Westbound on Interstate 90 to Downtown Seattle

Follow I-90 until it touches down at 4th Avenue S. Turn left on 4th Avenue S. There is an entrance to the Union Station parking garage on the right after making the turn. The second garage entrance is after the next light, across from the Weller Street pedestrian bridge. To reach the main entrance to Union Station, follow 4th Avenue S to S Jackson Street, turn right and then another immediate right to the driveway.

Parking garage entrances

There are two entrances to the Union Station Parking garage, which stretches three blocks underground along Fourth Avenue S. The south entrance is just north of the 4th Avenue exit ramp from I-90. The north entrance is closest to Sound Transit's offices in Union Station (this entrance is immediately across from the Weller Street Pedestrian Bridge). To reach the main building entrance and Sound Transit offices, walk north along Fourth Avenue S to the Jackson Street side of Union Station.

 

 

 

 

 

 

US Government still struggles with recordkeeping issues!

In November 2011, President Barack Obama instructed by Presidential Memorandum to reform records management policies and practices. He instructed the agencies to “develop a 21^st-century framework for managing federal records and information.”

 

A new report by the National Archives and Records Administration (NARA), the US government’s recordkeeper, raises serious questions it says most agencies are still at “high” or “moderate” risk of mishandling or prematurely disposing of crucial records and information. The report reiterates main deficiencies as the lack of senior management support, inadequate resources and funding, and a broad confusion about how to implement and measure records management safeguards.

Read the full articles on this issue.

 

 

 

 

ARL/SAA Mosaic Program: Tuition/ Scholarship

Association of Research Libraries/Society of American Archivists' Mosaic Program

REMINDER: Applications are due on Friday, August 23, 2013

This program promotes much-needed diversification of the archives and special collections professional workforce by providing tuition assistance, practical work experience, mentoring, career placement guidance, and leadership development to emerging professionals from underrepresented racial and ethnic minority groups. An important objective of the program is to attract and retain individuals who demonstrate excellent potential for scholastic and personal achievement and who manifest a commitment both to the archives and special collections profession and to advancing diversity concerns within it.

Please note that all application materials must be received by ARL by the August 23rd deadline. 

This program is funded by a generous grant from the Institute of Museum of Library Services (IMLS) as well as ARL and SAA.

The call for applications can be found here:

http://www.arl.org/news/arl-news/2823-arl-saa-mosaic-program-call-for-applications-deadline-august-23-2013

 

All best,

 

Mark

Mark A. Puente
Director of Diversity and Leadership Programs
Association of Research Libraries
21 Dupont Circle, NW

Suite 800
Washington, DC 20036
(202)296-2296

mpuente@arl.org
http://www.arl.org/diversity/
http://www.arl.org/leadership/

 

 

Andrea Bettger City Records Management Analyst Legislative Department - Office of the City Clerk
600 Fourth Avenue,Floor 3 PO Box 94728 Seattle, WA 98124-4728 206-615-1609

 

 

 

Snohomish County Records Technician Temporary

Records Technician in Snohomish County’s Planning and Development Services (PDS) department.  The assignment is full time through the end of the year.   

 

Snohomish County is interested in attracting someone who is a self-managing high performer, accountable for their actions, and dedicated to providing superior customer service.  They need to be excited about change and learning,  innovative, organized, exceptionally customer-service oriented, and have a passion for public service.

 

The job title is: Records Technician and the job description can be found at this link: http://www.snoco.org/app/shr/JobInfo/Job_Descriptions/Records_Technician.pdf

 

These are the key duties for the assignment:

 

1.       Work with 2015 Plan Update Project Management team to implement record management and indexing protocols for paper and electronic records, including emails. Implement written procedures for managing, storing and destruction of electronic and paper records associated with the development of the 2015 Plan Update that are consistent with the Public Records Act, the state Records Retention Schedule and any relevant County procedures and protocols.

2.       Maintain the systems for records management for this large project in the long range planning division.  This will require reviewing and indexing records, and destroying records consistent with the state Records Retention Schedule and maintaining the legislative record.

3.       Serve as a member of the 2015 Plan Update Project Management team, receiving day-to-day direction from the project manager for the 2015 Plan Update. Provide record management and indexing assistance to 2015 Plan Update project team members.

4.       Coordinate with Records Specialists to research and provide information for public records requests associated with the 2015 Plan Update.

5.       Coordinate with PDS records management staff, records management staff in other departments and County agencies.

6.       Assist records room staff with scanning, storing, indexing, copying, researching and provision of information pertaining to land use and permit records and maps as may be requested by County staff or by the general public.

7.       Assist other project managers with records management and record indexing as requested.

 

Strong skills in electronic file management (Word, Excel, Outlook, and ADOBE) are preferred. Additional experience with MSProject and WordPress would also be beneficial.

 

 

The salary range for a full-time Records Technician is $3,181.14 - $3, 868.68 per month

 

Questions, please contact Terri Strandberg, Principal Planner and project manager for the County’s 2015 Plan Update.  Terri can be reached at Terri.Strandberg@snoco.org.  Her number is: 425 388 3311 ext 2359

 

AIEF Scholarships!

Aloha,

 

Just a quick note to you to share with the GNW Region about the latest press release from the ARMA International Education Foundation (AIEF) regarding the Access Leadership Scholarship: http://www.armaedfoundation.org/pdfs/AccessLeadershipScholarsEndowmentCallforApplicants_logos.pdf

 

Please share this press release with each of your chapters, as it is a great opportunity for “in-service practitioners” seeking a college degree.  In addition, your members might  also be interested in all of the other scholarships/grants being offered by AIEF including the Undergraduate Tuition Reimbursement program.  http://www.armaedfoundation.org/grants_scholarships.html

 

I hope your region members take advantage of this opportunity to further their education…

 

Take care and keep up the great work!!!

 

Mahalo,

 

Brian

 

 

Brian A. Moriki

AVP & Manager - OSD Records Management

First Hawaiian Bank

P.O. Box 1959

Honolulu, HI 96805

 

 

 

 

Records Management Bill of Rights

Records Management Bill of Rights

If you are interested in looking into what the Records Management Bill Rights, please follow the below link!

• Records Management Bill of Rights

2013-2014 Membership Survey--Summer Update

Membership Survey

 

I want to hear from you! Please take a few minutes to help us plan for our 2013-2014 ARMA year and how we should celebrate our 50th Anniversary as a Chapter. There are twelve questions, so it should take just about ten minutes of your time. You can find the survey in this link: Greater Seattle Membership Survey 2013-2014 (https://www.surveymonkey.com/s/CW3MRN2) or you can paste the link your browser.

 

 Membership Levels

I want to let you know about some changes at ARMA International that may impact your membership. Please make sure to have your organization selects Professional level at $175. There are two other levels of membership Associate and Friend, but they don’t provide full access to all the ARMA International Information or membership discounts. If you have questions about the membership levels, please contact myself or our membership director, Daria Donnelly.

 

 

 

Members of the Year

Board Member of the Year Nick Naubert, Access Information Management

Member of the Year Sharon Burnett CRM, Vulcan Inc.

 

 

 

Announcing! 2013-2014 ARMA Greater Seattle Board

• President Andrea Bettger, City of Seattle City Records Analyst
• Vice President Anton Schneider, Garvey Schubert Barer
• Secretary Gregg Watts, King County Sheriff’s Office
• Treasurer Nick Naubert, Access Information Management
• Director of Membership
• Althea Burton, PATH
• Daria Donnelly, Teris  
• Director Programs
• Sharon Burnett CRM, Vulcan Inc. 
• Jane Hershman CRM , Perkins Coie LLP  
• Members-at-Large:
• Kathy Brown, Russell Investments
• Lisa Hall, Snohomish County
• Sue Gunderson, Datasite Business Archives

 

Andrea Bettger

Greater Seattle President

Records Managers and IT Working Together, June 6, 8:30-10:00 a.m. Vulcan Inc Office, 505 5th Ave S

Date: Thursday, June 6, 2013
Time: 8:30-9:15 a.m. Breakfast; 9:15-10:00 a.m. Program

Cost: $10.00 Continental Breakfast provided (we have paypal now!)
Location: Vulcan Inc Office, 505 5th Ave S; Suite 900; Seattle WA 98104, floor 9.

Program Title: Records Managers and IT Working Together

Description: A panel discussion with three records mangers that work heavily with their Information Technology unit daily or on special projects and one IT staff member that works in conjunction with a Records Manager. Bring questions and your challenges to the panel of experts.

Speakers Profile: 

Dean Koga, works for Stoel Rives LLP as a Records Supervisor for the Seattle, Minneapolis and Anchorage offices. He has been member and volunteer for the Greater Seattle Chapter of ARMA and ARMA International since 1989. Koga has served as Chapter President, Region Coordinator, on the Region Conference Committee, and on the ARMA International's Conference and Program committees. 

Vanessa Ressler is the Records Program Manager at the Port of Seattle. She began working for the Port of Seattle in September 2000. Prior to working for the Port, she worked in the medical records field for over twenty-five years. Vanessa worked at two hospitals in Oregon and a home health agency here in Washington and currently manages the Port’s records program and is the Port’s Records Officer and oversee the public disclosure process.
Ian Smith is the technology manager for the Legislative Department at the City of Seattle. He has over 20 years experience in technology including 10 years in healthcare management. Ian lives in the Roosevelt neighborhood with his wife and 3 children.

Tim Westhoff CRM has been the Records Manager at Capital One ShareBuilder Inc. since 2005. He manages the daily archiving of millions of electronic brokerage records and emails. Tim has a History degree from Seattle University and a Master’s in Library Science from the University of Washington. He received his CRM in 2005. Tim has been a member of the Greater Seattle ARMA chapter since 1997 and has served as a board member. He lives in Burien with his wife and two daughters.

Lynda Wright, is a Senior IT Project Manager with the Port of Seattle for five years. She has assisted with the deployments across the Port’s 56 departments in several Microsoft Products: Windows 7, Office 2010 and SharePoint 2010. She currently focusing with SharePoint is adding the Records Center component from the IT side of the house and working closely with the Records Program Manager to meet the requirements of the business. Prior to coming to the Port, she was a Program Manager for the last fifteen years in the Telecommunications field for ATT, Cingular, T-Mobile and Comverse technologies. She earned my Master’s degree in Project Management in 2001.
Register The program is open to all professionals interested in learning more about working with records and information management and information technology professionals. Please register at: http://www.armaseattle.org/ or email us at registration@armaseattle.org. No registrations after June 4 will be accepted. Facility is secured and you name will need to be provided 48 hours before our event.

Directions to Vulcan Inc:

Vulcan Inc. is located near Centurylink Field and the King’s Street Station at, 505 5th Ave S; Suite 900; Seattle WA 98104, Our event will be hosed on floor 9. Enter the lobby from the 5th Ave side of the building and go to the 9th floor. Please present yourself to security and you will be issue a badge.

North bound: Going North bound take exit 164 A for Dearborn St. and follow signs for Dearborn St. Turn left onto S. Dearborn. St. and then slight right on Seattle Blvd. S. Turn right onto 4th Ave. S for the parking garage.



South bound: Going South bound take exit 164 for Interstate 90 E toward Bellevue/ Spokane; follow signs for Interstate 5 S Tacoma/ Portland keep right at the fork follow signs for 4th Ave S.; keep right at the fork and follows signs for city Center/ Century Link Field. Turn left onto 4th Ave S for the parking garage.



Parking is available under the Vulcan, but the may be considered expensive. There are other lots next to Centurylink Field (just walk across the Weller Street Bridge to 505), and there are other lots around the area.



Busing or light rail to Vulcan Inc: the International District bus tunnel station is slightly east of the main 505 5th entrance. http://www.armaseattle.org/images/06062013program.pdf

SharePoint 4 Records Management, May 30-All day seminar

Date: May 30, 201, from  7:30 a.m. to 5:00 p.m.

The three Northwest Washington Chapters of ARMA International-the Bellevue Eastside Chapter, the Greater Seattle Chapter, and the Puget Sound Chapter- joined together to find the best resources and bring you valuable education and training on how to used SharePoint to work with your Records Management Program. The focus of this seminar is integrating Records Management and SharePoint. This is not another general SharePoint seminar!

 

If you are using or will be using SharePoint to manage records you need to be here. The purpose of this one-day seminar is to bring RIM-focused education and training for the SharePoint environment to you!

Speakers from:

• Buildingi  
• City of Bellevue
• Collabware
• Energy Northwest  
• Gimmal

6 CRM Credits Approved!

Seminar Fee:

ARMA Members $99 

Non-Members $129

Seminar Location:

Red Lion Seattle International Airport

18220 International Blvd.

Seattle, WA 98188

 

For more information see the Website for schedule and registration!

 

 

 

Region Message: Spring is Here!

Happy Spring in the GNW Region!

The sun finally arrived in Seattle and I hope you are enjoying it. For some of you May is your last meeting, for others it is June, but either way the 2012-2013 ARMA year is coming to an end. I hope you have had a great year full of educational sessions and networking opportunities.

This year we’ve focused on some of the building blocks that you in your profession. We’ve talked about ARMA, reading, technology and a variety of other blocks. But we haven’t covered one of the most essential building blocks…YOU. Yes, you are an essential building block to not only your own career but to others as well. From seeking out educational opportunities networking to researching issues and case studies and applying them in your organization, you are vital to yourself and others.

Your support of the profession, of advancing records and information management in your organization and taking the time to share your experiences helps us all in our own building blocks. From the “newbie” who brings a fresh insight into the profession to the seasoned veteran who brings experiences to share (and sometimes commiserate with!) with others, each of us helps support each other.

So I want to take a few minutes to say THANK YOU! Thank you for sharing your experiences, thank you for continuing to support ARMA and the records management profession and thank you for being you!

I hope everyone has a wonderful summer, although there won’t be regular chapter meetings during the summer months, ARMA International has several webinars that members can view. If you find yourself missing those educational sessions, check one out!

And of course there is still the Great Northwest Region Leadership conference June 21st and 22nd in Olympia, Washington. Any member of the Great Northwest Region is welcome to join us, more details will be sent out in May.


Jennifer Winkler

GNW Region Manager

Happy Spring in the Great Northwest Region!

This year our theme has been on building blocks and Andrew and I have mentioned several throughout our Region messages. You may have noticed that last month we “skipped” a region message about building blocks. I will admit that I had some large projects going on both at work and home and time just got away from me.

One of those projects was for my children’s school. For the past three years I have coordinated an event called the Book Rodeo. Students bring in books that they have outgrown, those books are then sorted by age, content, etc. and during the Book Rodeo students can select “new” books to read from those turned in. The main purpose is to encourage reading and introduce the students to books they may have never considered before. It’s great fun to watch a child find that one book that brings a smile to their face and excites them about reading. Why do I do this? Well, for one, it allows me an outlet for my organizational skills (yes, I do enjoy putting order to chaos every once in a while) but mostly it’s because I love to read!

Which brings us to one of the most fundamental building blocks of all: reading. While networking can bring real life experience to a project, sometimes you just need to read the technical manual to really understand something. There are a tremendous amount of resources from the ARMA book store. New titles are added on a regular basis, but the fundamentals are also there. ARMA produces the Information Management journal as well and it is also a great resource for articles on current trends. The latest edition is available via their website at http://imm.arma.org/ (easy to read on your Kindle or iPad on the bus!).

Did you know that your chapter may also be a reading resource for you? Many chapters have lending libraries and loan books out to chapter members. I was recently at the Puget Sound Chapter meeting and they had a number of items from their library available for members to review and/or check out. It’s a great way to share the information if you have a limited budget for resources at your office.

Build up your reading blocks, see what is out there and if you have a great book to recommend to fellow RIM professionals, offer to write an article for your newsletter. And let me know, I’m always looking for a new read – RIM related or not!

FYI – The Great Northwest Region LEADERSHIP Conference is being held Friday June 21st – 22nd. Our hosts will be the Puget Sound Chapter and they are hard at work looking for a location in the Tacoma/Olympia area. Any chapter member who is interested is encouraged to come! More details will be sent out once the location is confirmed.

Jennifer Winkler

GNW Region Manager

Conference Education Monitor Applications, due April 17

Want to ARMA International, but can't afford the price consider becoming an Education Monitor!

Conference Education Monitor Applications must be received by ARMA International by April 30th. Prior to being sent in they need to go through two levels of review, one by the chapter president and the second by the region manger.

Here are the procedures from the Application process.

Application Procedures: All applications will be submitted to your Chapter President. The Chapter President will review all applicants from the chapter, comment on each, and forward them on to the respective Region Manager. If more applications are received than the number allotted, the Region Manager will submit recommendations with applications to the ARMA International Member Services Department for review and selection. If open positions remain, once the selection is complete, the reaming applicants will be considered. International Chapters should submit their applications directly to the ARMA International Member Services Department.

• Application must be received by ARMA International Member Services Department by April 30.

• The Member Services and Education Departments will make final selections based on application and recommendations.

• Applicants will be notified of ARMA International’s decision no later than June 1.


I would like to apply the following deadlines within the region:

• Applications due to Chapter Presidents no later than April 17th.

• Applications and recommendations from Chapter Presidents due to Region Manager by April 24th

• Region Manager will contact Chapter Presidents with questions, etc. and pass along final recommendations and applications to HQ by the April 30th deadline.

March 7, 2013 Program "People Management: People Difficult or Different?" (at Garvey Schubert Barer)

Greater Seattle Chapter of ARMA, International

Date:
Thursday, March 7, 2013

Time:
8:00 -10:00 a.m.;
8:00-8:45 networking and continental breakfast;
8:50-10:00 a.m. program

Cost:
$10.00

Location:
Garvey Schubert Barer, 1191 2nd Ave., Floor 6, Building Conference Room

Program Title:
People Management: People Difficult or Different?

Description:
Marcia Remington, CEO of Clarity2Purpose, a career transition coaching company that provides telephone and/or Skype career development coaching, skill enhancement coaching, and team building coaching to small business owners and managers, PLUS job search, resume support and interview coaching to people in career transition, will talk to us about working with the different and sometimes challenging people in our work environments.

Speaker Profile:
Marcia Remington’s background includes 20+ years as both a corporate and law-firm HR manager. She specializes in career and transitional coaching using StrengthsFinder 2.0, DiSC, and People Skills assessments. In addition to the transitional coaching, she provides resume support, interview skill coaching, team building and team coaching, employee relations, conflict resolution, training and workplace development, and leadership and management coaching. She enjoys inspiring and coaching small business owners, managers, and executives as they navigate through constant change and transition. Remington has coached over 100 individuals to date.

Register:
The program is open to all professionals interested in learning about managing records.
Please register NO LATER THAN Tuesday March 5.
Register online at http://www.armaseattle.org/events.html if not working you may register via email at registration@armaseattle.org (include your name, organization, phone #, and # of guests if any).

Directions: Garvey Schubert Barer, 1191 2nd Ave. Floor 6, Building Conference Room

From North:
• Exit at Union Street; Take Union to Second Avenue.
• Turn left onto Second Avenue.
• Drive south two blocks to Seneca Street.
• To enter the parking garage turn right onto Seneca Street. Seneca is a two-way street only between Second and First Avenues. Make the first left turn into the parking garage.

From South:
Interstate 5 from South of Seattle (for example, from Seattle-Tacoma airport)
• Take the Seneca Street exit and follow Seneca down the hill (west) to Second Avenue.
• To enter the parking garage cross Second Avenue. Seneca is a two-way street only between Second and First Avenues. Make the first left turn into the parking garage.

For more directions, please go to: http://www.gsblaw.com/offices/directions.cfm?id=6

CALL FOR PRESENTATIONS - ARMA Tri Chapter Seminar

ARMA Tri-Chapter Seminar: "SharePoint for Records Managers"

Puget Sound Chapter
Greater Seattle Chapter
Bellevue Eastside Chapter

CALL FOR PRESENTATIONS

The Bellevue-Eastside/Puget Sound/Greater Seattle ARMA chapters are planning a joint seminar focused on SharePoint training for records managers. Our event will be held in the Seattle – Tacoma region on May 30th, 2013.

We are seeking proposals for sessions on the following topics:

SharePoint 101: What should every Records Manager need to know about SharePoint?

Out of the Box Records Management Solutions/ Implementations: Describe what SharePoint can do out of the box, how to implement an OOTB solution, tips, and best practices. Also looking for presentations of real world implementations of Records Management controls in SharePoint using OOTB tools

Third Party Records Management Solutions for SharePoint: Describe how 3rd party solutions enhance SharePoint’s RM capabilities supported by actual implementations.

How Do I…?: Hands on demonstrations on how to create content types, using content organizer, lists and libraries, key words and taxonomies, Records Center, workflows, etc.

SharePoint 2013: What the future holds for Records Managers: We will consider all presentations relating to records management in SharePoint.

If you have would like to propose a session for consideration related to one of these topic areas, please submit the following information for consideration to Alex Acevedo (alex.acevedo@symetra.com) no later than March 6, 2013:

- Name

- Company/Organization

- E-mail

- Phone

- Presentation Topic and description (400 words max)

- Compensation requirements

Thank you for your interest in supporting our program. We are looking forward to hearing from you!

Smar Card: What your ORCA never forgets

Learn some interesting things about your ORCA card and the retention policy on all the data the system collects.  The article can be found here:
Smart Card: What our ORCA never forgets

Congrats Marc Simpson! New ARMA Board Member

2013 Election Results: New Board Members Announced


The Election Management Task Force has announced the following results of the 2013-14 Board of Directors election:

President-Elect:

*Fred Pulzello, 54% - (734 votes)

William LeFevre, 46% - (628 votes)

Association Director - four positions:

*Tera Ladner, 23% - (934 votes)

*Melissa Dederer, 20% - (802 votes)

*Todd Chernikoff, 20% - (800 votes)

*Marc Simpson, 18% - (734 votes)

Carol Garnham, 18% - (725 votes)

There were 1,362 votes cast for a total participation of 15.41% of the members in good standing eligible to vote. The election was conducted by Votenet Solutions, Inc.

Congratulations to ARMA International's new board members for their commitment to the profession and the association. Their terms will begin July 1, 2013.

David Hastings Scholarship

David W. Hastings Scholarship


Former Washington State Chief Archivist David Hastings passed away on January 2, 2013. In his honor we have established a scholarship fund at Western Washington University to provide funding for graduate students in Archives and Records Management while completing an internship at the State Archives in Olympia or at one of the five regional State Archives locations.

Thousands of researchers considered Dave Hastings the “heart and soul” of the Washington State Archives since 1976. Known for his memorized knowledge of thousands of the box locations and his 110% customer service, his tenure of more than 30 consecutive years made him the longest serving Archivist in the State Archives system. Credited with many of the major innovations and changes at the Washington State Archives, David Hastings combined his California retail grocer experience with his History degree and Archives certificate from Western Washington University to forge an outstanding career at the Washington State Archives.

Dave’s patience and willingness to mentor young students and interns, often from WWU, was legendary. Many of them went on to successful careers in other state agencies and even the National Archives.

It is our hope that the David Hastings Scholarship will be one more contribution of David’s outstanding career by making it possible for future generations of WWU graduates of the Archives and Records Management program to work and learn at the Washington State Archives. Following David’s example, we can make it a better place to preserve the people’s records and make them easily accessible.

Former State Archivist Jerry Handfield and WWU archival education program director Rand Jimerson have initiated contributions to this scholarship fund, which has surpassed the $500.00 mark. We encourage your contributions in Dave’s memory. Contributions made to the David Hastings Scholarship fund at the Western Foundation are fully tax-deductible as charitable contributions. To donate online, follow this link to an electronic form: David Hastings Scholarship. A check made payable to the WWU Foundation can be mailed to: WWU Foundation, MS 9034, 516 High Street, Bellingham, WA 98225-9034 (please write “David Hastings Scholarship” on the memo line). You can also make a gift by phone or call with any questions: (360) 650-3274.

Dave exemplified the personal concern for people and the ethic of service to the public that all great archivists share. He was a marvelous mentor for graduate students and people entering the archival profession, among his other very many fine qualities. He will be greatly missed and fondly remembered. Please consider helping to commemorate Dave Hastings while also assisting future archivists in following his example.

Sincerely,

Jerry Handfield

Rand Jimerson

Note: Please excuse any duplication of requests.

GNW Region Message!

Building Blocks to Records Management Success

Building your skills and talents to be competitive in the workplace is an ongoing process. ARMA offers many online classes at no cost to the ARMA Member to develop new skills and further increase ones you already have. Are you interested in studying for the CRM? Do you need a study buddy or mentor? Please let me know directly if you do at strdau@yahoo.com. Check out the ICRM website for study materials, reading these items would increase your knowledge base even if you are not formally in the CRM program.

Have you reviewed the newest Professional Leadership Certificate Course. It is mostly multiple choice and can be completed quickly. If you are in a Chapter or Regional Leadership position, this is available to you at no cost.

Does all the information overwhelm you, almost like cascading paper piles? Start small. Choose one item and focus on it. Take an online class and put an action plan together to tackle it. Once you experience success, it will be easier to repeat - - and besides that - - it makes you feel terrific!

Save the date for the ARMA Annual Expo and Conference in "VIVA" Las Vegas, October 28 and 29, 2013! Amazing education and networking opportunities.


Peggy Simpson

GNW Region Director of Marketing/Membership

Internship Opportunity in Hawaii

The U.S. Fish and Wildlife Service, Pacific Reefs National Wildlife Refuge Complex in Honolulu, Hawaii is currently undertaking a large records management/document digitization project and are seeking an intern for a six month position. Naomi Rowden writes,

"Our office has several rooms of files dating back decades, documenting the history, management, and research that has taken place for 22 National Wildlife Refuges and 4 Marine National Monuments throughout the Pacific. Our main goal is to sort through the files, removing any duplicates or junk, and organize according to the U.S. Department of Interior Records Disposition Schedule. We also have contracted to create an electronic database (using Sharepoint) that is nearly complete, along with a scanner and capture software (Kofax) and we plan to scan the majority of documents into the database. In addition, we will have a large amount of reference material and we'd like to organize a reference library."

The U.S. Fish and Wildlife Service offers airfare to and from Honolulu, Hawaii, a stipend of $30 per workday, and free housing at their guest house in Honolulu. If interested email your questions or resume to Naomi Rowden at naomi_rowden@fws.gov, or call (808) 792‐9565.

Wildlife, boxes of records, and Hawaii. What's not to love if you're looking for an opportunity.